Payroll Administrator

NASSCO; San Diego (CA); On-site; USD 84,000 - 108,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Flexible spending accounts

Life insurance

Disability insurance

Paid time off

Wellness coaching

Onsite health services

Job summary

General Dynamics NASSCO, located in San Diego, seeks a Payroll Administrator to oversee weekly payroll, supervise junior staff, and ensure compliance with all applicable policies and laws. You will train teammates, ensure accurate processing, and handle audits while providing excellent service to employees.

The role requires strong knowledge of federal/state/local payroll regulations, experience with major systems, and proficiency in Excel/Word. CPP encouraged; Bachelor’s degree preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Six to eight (6-8) years of proven experience managing and processing full-cycle payroll.
• Certified Payroll Professional (CPP) is strongly encouraged.
• Deep understanding of payroll software (PeopleSoft, Workforce AutoTime) and proficient in Microsoft Excel (VLOOKUPS, pivot tables) and Word.
• Comprehensive knowledge of federal, state and local payroll regulations, tax laws, and wage/hour laws (FLSA).
• Exceptional data entry accuracy and strong analytical skills to reconcile payroll discrepancies.
• Excellent interpersonal skills to resolve employee payroll inquiries and maintain confidential data.

Responsibilities

• Execute full-cycle payroll processing for all employees, ensuring accuracy and timeliness.
• Supervise daily payroll activities and workflows to maintain end-to-end processing.
• Manage deductions including benefits, retirement contributions, taxes, garnishments, and levies.
• Maintain complete and accurate payroll records in compliance with regulations.
• Assist in system implementation and monitor software changes.
• Identify efficiency improvements and support payroll process updates.
• Prepare specialized payroll reports for upper management.
• Research post accounting transactions related to payroll and ensure GL alignment.
• Document and update internal payroll procedures to reflect changes in laws.
• Serve as subject matter expert for payroll audits.

Skills

Full-cycle payroll

Staff supervision

CPP (encouraged)

Payroll software

Excel

Word

Regulatory knowledge (FLSA)

Data entry accuracy

Analytical skills

Confidential data handling

Interpersonal skills

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

PeopleSoft

Workforce AutoTime

Job description

Job Posting End Date: Until Filled

Shift: 1st

Security Clearance: No Clearance

SUMMARY

We are seeking a skilled and dependable Payroll Administrator to assist in overseeing the day-to-day operations of our payroll department. In this role, you will lead and train junior payroll staff, ensure the timely and accurate execution of weekly payroll, and maintain strict compliance with all company policies, collective bargaining agreements and State and Federal Laws. You will also step in to assume responsibility for the department in the Payroll Supervisor’s absence. The ideal candidate thrives in a fast-paced, high-pressure environment and works seamlessly with diverse teams. Reports to Payroll Supervisor and/or Accounting Manager.

The primary mission for the Payroll Administrator is to ensure that payroll processing is timely and accurate, while delivering excellent customer service to our team members. It is to maintain full compliance with all applicable policies, laws, and collective agreements, while actively anticipating and managing changes within the evolving payroll environment.

ESSENTIAL FUNCTIONS AND DUTIES

• Execute full-cycle payroll processing for all employees, ensuring absolute accuracy, compliance, and timeliness.
• Supervise daily payroll activities and workflows to maintain seamless end-to-end processing.
• Manage voluntary/involuntary deductions, including benefits, retirement contributions, taxes, garnishments, and levies.
• Maintain complete and accurate payroll records, ensuring all documentation complies with the regulatory standards and company policies.
• Assist in system implementation and monitoring software changes.
• Identify ways to boost efficiency and supports payroll operational updates to improve quality, safety, speed and cost-effectiveness.
• Compile and analyze data to prepare specialized, high-level payroll reports for upper management.
• Research post accounting transactions related payroll, ensuring proper general ledger alignment.
• Document, review and update internal payroll procedures to reflect changing laws and process improvements.
• Serve as the subject matter expert for internal and external payroll audits.
• Other responsibilities and duties as assigned

SKILLS AND QUALIFICATIONS

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field preferred.
• Six to eight (6-8) years of proven experience managing and processing full-cycle payroll.
• Certified Payroll Professional (CPP) is strongly encouraged.
• Deep understanding of payroll software (such as PeopleSoft, Workforce AutoTime) and proficient in Microsoft Excel (VLOOKUPS, pivot tables) and Word.
• Comprehensive knowledge of federal, state and local payroll regulations, tax laws, and wage/ hour laws (FLSA).
• Exceptional data entry accuracy and strong analytical skills to reconcile payroll discrepancies.
• Excellent interpersonal skills to resolve employee payroll inquiries and strict commitment to maintaining sensitive, confidential HR and financial data.

PHYSICAL DEMANDS

The essential functions of this role are performed in an office setting. The role requires prolonged periods of working in a stationary position, operating a computer, computer programs, and standard office equipment necessary to perform the essential duties. The role requires perceiving information and communicating effectively with others in person, online, and on the phone

PAY SCALE

$83,600 - $108,100

General Dynamics NASSCO also provides a variety of benefits including

• medical & dental insurance coverage
• 401(k) retirement savings plan
• flexible spending accounts/HSAs
• life and disability insurance
• company paid holidays and paid time off (PTO)
• wellness coaching
• an onsite health services

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

Know Your Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call [phone] or email [e-mail]. This contact information is for accommodation requests only, not to inquire about the status of applications.

NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer