Payroll Administrator

Hudson Pacific Properties; Los Angeles (CA); Hybrid; USD 90,000 - 115,000; Full time

Job summary

Hudson Pacific Properties seeks a Payroll Administrator to manage accurate weekly and bi-weekly pay across multiple states and unions, ensuring compliance with CBAs, SOX controls, and federal/state regulations. The role requires deep union payroll knowledge, wage scales, pension reporting, garnishments, and precise reporting, with a strong focus on confidentiality and deadline-driven processing.

Join a team at our Los Angeles headquarters and support payroll audits, W-2s and annual filings in a

Qualifications

• 7+ years of payroll experience in a complex, multi-state, multi-entity organization.
• At least 4 years of experience processing union payroll under multiple Collective Bargaining Agreements.
• Bachelor's degree in Accounting, Human Resources, or related field, or equivalent combination of education and experience.
• Intermediate to advanced Excel skills, including VLOOKUPs, IF formulas, and Pivot Tables.

Responsibilities

• Process payroll for weekly and bi-weekly payroll groups inclusive of Collective Bargaining Agreements Contracts.
• Motion Picture Industry Pension & Health Plan contribution calculations and reporting.
• Serve as main point of contact for all employees and respond to payroll inquiries related to interpretation of laws, rules, and regulations including Collective Bargaining Agreement Contracts.
• Understanding/experience paying prevailing wages.
• Calculate and maintain union dues.
• Calculate meal penalties according to state laws and Collective Bargaining Agreements.
• Prepare, calculate and print manual checks.
• Prepare ad hoc custom reports upon request.
• Ensure timely quarterly and annual filing and distribution of employee W-2's, 1099's, 940's, 941's, etc.
• Handle all internal and external audit requests related to payroll.

Skills

Payroll processing

Union payroll

Multi-state payroll

Excel

SOX controls

Education

Bachelor's degree in Accounting, HR, or related field

Tools

ADP Workforce Now

Job description

Our story is simple: we're a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman's vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.

Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be-just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.

We build, we create value and we're always looking towards what's next.

Job Summary:

The Payroll Administrator will be responsible for the preparation, processing, and distribution of accurate and timely paychecks to weekly and bi-weekly union and non-union employees across multiple unions and states within the US while ensuring compliance with Collective Bargaining Agreements, SOX controls, and federal, state, and local regulations. This position plays a crucial role and requires a strong attention to detail and extensive union payroll knowledge including wage scales, prevailing wage, Davis Bacon Act, union pension reporting, garnishments, and various other tax laws.

What You'll Do:

• Process payroll for weekly and bi-weekly payroll groups inclusive of Collective Bargaining Agreements Contracts.

• Motion Picture Industry Pension & Health Plan contribution calculations and reporting.

• Serve as main point of contact for all employees and respond to payroll inquiries related to interpretation of laws, rules, and regulations including Collective Bargaining Agreement Contracts.

• Understanding/experience paying prevailing wages.

• Calculate and maintain union dues.

• Calculate meal penalties according to state laws and Collective Bargaining Agreements.

• Prepare, calculate and print manual checks.

• Prepare ad hoc custom reports upon request.

• Ensure timely quarterly and annual filing and distribution of employee W-2's, 1099's, 940's, 941's, etc.

• Handle all internal and external audit requests related to payroll.

What You'll Need:

• 7+ years of payroll experience in a complex, multi-state, multi-entity organization.

• At least 4 years of experience processing union payroll under multiple Collective Bargaining Agreements.

• Bachelor's degree in Accounting, Human Resources, or related field, or equivalent combination of education and experience.

• Intermediate to advanced Excel skills, including VLOOKUPs, IF formulas, and Pivot Tables.

• Experience with ADP Workforce Now.

• Strong relationship-building skills with the ability to effectively interact with union representatives, leadership, and employees.

• Ability to manage heavy workflow, competing priorities, and time-sensitive deadlines while maintaining accuracy.

• Strong work ethic demonstrating accountability, integrity, discretion, and the ability to maintain confidentiality.

• Experience calculating fringe benefit contributions and interpreting union wage scales.

• Experience processing garnishments and payroll adjustments.

• Experience creating and analyzing payroll reports in ADP Workforce Now.

• Knowledge of California wage and hour laws, meal penalties, and premium pay calculations.

• Preferred Qualifications

  • Experience processing prevailing wage payroll and working with Davis-Bacon Act requirements.

  • Experience with Motion Picture Industry Pension & Health Plan reporting and contributions.

  • Experience supporting payroll audits and compliance initiatives.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process, please notify us at [e-mail] so we can support you throughout the recruitment experience.