Payroll Administrator

Pavement Recycling Systems; Jurupa Valley (CA); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

ESOP Retirement Benefits

401K Retirement Benefits

Health, Dental, Vision

PTO and Holiday Pay

Career advancement

On the job training

Job summary

Pavement Recycling Systems in Jurupa Valley, CA, is seeking a Payroll Administrator II to manage full-cycle payroll for 600-700 employees across multiple states, ensuring timely and accurate processing of weekly and certified payroll.

The role requires knowledge of prevailing wage laws, strong Excel and Word skills, and the ability to handle high-volume tasks with strict deadlines; benefits include ESOP, 401(k), and a comprehensive package.

Qualifications

• Understanding of union/non-union and prevailing wage.
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving.
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines.
• Current knowledge of applicable federal and state wage and hour laws and taxation.
• Ability to work both independently and in a collaborative team-oriented environment.
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment.
• Display superior written and oral communication skills and effective listening skills.
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills.

Responsibilities

• Responsible for full cycle multi-state payroll for 600-700 employees.
• Audits automated and manual timecards for payroll processing.
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes.
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws.
• Ensure contractual obligations and submission of certified payroll reports.
• Submit and upload compliance documentation into project specified payroll tracking systems.
• Coordinate with HR and external customers to ensure compliance with job payroll requirements.
• Review initial job packets for certified payroll or prevailing wage requirements.
• Reviews and processes tiered subcontractor certified payroll documentation promptly.
• Export and import timecard data between systems and enter labor allocations.

Skills

Union wage knowledge

Prevailing wage knowledge

Time management

Independent & team work

Communication skills

Multitasking in high-volume env

Interpersonal skills

Analytical problem solving

Education

Bachelor’s degree in business or accounting

CPP Certification preferred

Tools

Microsoft Word

Excel

Job description

JOIN THE WEST COAST’S PREMIER SUSTAINABILITY-DRIVEN INFRASTRUCTURE COMPANY. OWN YOUR FUTURE AT PRS. Founded in 1989, PRS has grown from a pioneering force in cold in-place recycling to a full-service, sustainability-driven infrastructure company. With operations across the Western U.S., we’ve led the industry in reducing environmental impact while delivering unmatched pavement solutions in a variety of settings. These include roadways, major civic projects, and commercial real estate. Wherever there’s pavement, there’s PRS.

Payroll Administrator II is responsible for coordinating the day-to-day activities associated with the Payroll Department and ensuring that weekly payroll and certified payroll is processed timely and accurately.

Primary Responsibilities

• Responsible for full cycle multi-state payroll for 600-700 employees
• Audits automated and manual timecards for payroll processing
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
• Ensure contractual obligations and submission of certified payroll reports
• Submit and upload compliance documentation into project specified payroll tracking systems
• Coordinate with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
• Review initial job packets for certified payroll or prevailing wage requirements
• Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
• Export and import timecard information from timecard software into payroll softwareReviews and enters labor allocations reported on timecards
• Prepares termination and check adjustments
• Handles employee's inquiries regarding payroll checks or deductions on their paychecks
• Coordinates with the HR department to ensure the correct employee data is on file
• Process monthly union fringe reports for payment
• Supports the department with the developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
• Coordinates year-end processes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Other duties as assigned

Qualifications

• Understanding of union/non-union and prevailing wage
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Current knowledge of applicable federal and state wage and hour laws and taxation
• Ability to work both independently and in a collaborative team-oriented environment
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education And/or Experience

• Previous high volume payroll experience with multi-states particularly in CA, NV, AZ, with a medium to large size company
• A minimum of 5 years' Union/Prevailing Wage payroll experience
• Bachelor’s degree in business or accounting preferred
• CPP Certification preferred
• High Volume environment
• Experience with Microsoft software such as Word, and Excel

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Benefits

• ESOP Retirement Benefits are extended to all employees with participation after one year of service.
• A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO and Holiday Pay.
• Opportunities for career advancement.
• On the job training provided to all employees.
• Work for an industry leader in various disciplines and markets.

USD $33.00 - USD $38.00 /Hr.