Payroll Administrator

Laitram LLC; Harahan (LA); On-site; USD 65,000 - 80,000; Full time

Job summary

Laitram LLC in Harahan, LA, is seeking a Payroll Administrator to manage bi-weekly multi-state payroll for 2,000+ employees across the U.S. and Canada, ensuring compliance with all applicable regulations and company policies.

You will partner with Finance, Tax, and external auditors in a collaborative, self-managed payroll team. The ideal candidate has strong payroll fundamentals, 5+ years of experience, and proficiency with timekeeping systems and payroll platforms such as ADP or Oracle Cloud.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or Human Resources preferred; or a minimum of 5 years of directly transferable payroll experience.
• In-depth knowledge of end-to-end payroll functions including preparation, balancing, internal controls, and payroll tax compliance.
• Strong expertise in timekeeping systems including pay rules and accrual management, reporting, and resolving employee and manager inquiries.
• Excellent organizational skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, with advanced Excel skills.
• Experience with payroll and timekeeping platforms; ADP and/or Oracle Cloud strongly preferred.
• Outstanding written and verbal communication skills with a customer-service-oriented mindset.
• Ability to adapt to changing regulations and evolving business needs.

Responsibilities

• Process all payroll transactions accurately and on schedule, including salaries, benefits, garnishments, taxes, and deductions, ensuring compliance with applicable regulations and company policies
• Prepare and reconcile payroll-related General Ledger entries in partnership with Finance
• Research and resolve Federal, State, and local payroll tax issues, including SUI and wage and hour law compliance
• Maintain and audit employee data within payroll and HR systems, including compensation, job, and demographic information for new hires, terminations, and pay changes
• Provide timely, accurate records and documentation to support internal and external audits, compliance activities, year-end processes, and required reporting obligations
• Support expatriate tax reporting, cost-of-living adjustments, relocation expenses, and related compensation in collaboration with Tax
• Partner with cross-functional teams to identify and implement payroll process improvements, automation opportunities, and best practices
• Provide exceptional customer service by responding to payroll and timekeeping inquiries from employees, managers, and internal stakeholders

Skills

Payroll processing

Timekeeping systems

Excel

ADP

Oracle Cloud

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business Administration/HR

5+ years payroll experience

Tools

ADP software

Oracle Cloud HCM

Job description

About Laitram

Laitram is a family-owned, innovation-driven company committed to integrity, continuous improvement, and long-term growth. Our four operating divisions - Intralox, Laitram Machinery, Lapeyre Stair, and Laitram Machine Shop foster a collaborative, self-managed culture where employees are empowered to contribute ideas, solve problems, and make a meaningful impact. Recognized as a New Orleans CityBusiness "Best Place to Work", Laitram offers exceptional opportunities for professional development, international exposure, and career advancement in an environment built on respect, honesty, fairness, and teamwork.

Position Overview

The Payroll Administrator is responsible for the accurate and timely processing of a multi-state, bi-weekly payroll for 2,000+ employees across the U.S. and Canada, ensuring compliance with all applicable federal, state, and local regulations and company policies. This role serves as a critical resource for internal partners including Finance, Tax, General Ledger, and external auditors. You will become a valued member of a collaborative, strengths-based payroll team where development is intentional and every team member plays a meaningful role. We are looking for a high-potential professional who brings strong payroll fundamentals, a genuine eagerness to grow, and the ability to thrive in a fast-paced, self-managed environment.

Key Responsibilities

• Process all payroll transactions accurately and on schedule, including salaries, benefits, garnishments, taxes, and deductions, ensuring compliance with applicable regulations and company policies
• Prepare and reconcile payroll-related General Ledger entries in partnership with Finance
• Research and resolve Federal, State, and local payroll tax issues, including State Unemployment Insurance (SUI) and wage and hour law compliance
• Maintain and audit employee data within payroll and HR systems, including compensation, job, and demographic information for new hires, terminations, and pay changes
• Provide timely, accurate records and documentation to support internal and external audits, compliance activities, year-end processes, and required reporting obligations
• Our team works closely with the internal Tax team, supporting the expatriate population with tax reporting, cost-of-living adjustments, relocation expenses, and related compensation
• Partner with cross-functional teams to identify and implement payroll process improvements, automation opportunities, and best practices
• Provide exceptional customer service by responding to payroll and timekeeping inquiries from employees, managers, and internal stakeholders in a timely and professional manner

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or Human Resources preferred; or a minimum of 5 years of directly transferable payroll experience
• In-depth knowledge of end-to-end payroll functions including preparation, balancing, internal controls, and payroll tax compliance
• Strong expertise in timekeeping systems including pay rules and accrual management, reporting, and resolving employee and manager inquiries
• Excellent organizational skills with a high degree of accuracy and attention to detail
• Proficiency in Microsoft Office Suite, with advanced Excel skills
• Experience with payroll and timekeeping platforms; ADP and/or Oracle Cloud strongly preferred
• Outstanding written and verbal communication skills with a customer-service-oriented mindset
• Ability to adapt to changing federal, state, and local regulations as well as evolving business needs