Payroll Administrator

Tri-City Group; Davenport (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

Tri-City Group is seeking a Payroll Administrator for an immediate opening in Davenport, IA. The role involves processing weekly payrolls while ensuring accuracy and compliance with regulatory requirements.

Key responsibilities include reviewing payrolls, maintaining payroll data, and preparing detailed payroll reports. A high school diploma or GED, along with experience in payroll, is required. Proficiency in Microsoft Office applications is essential.

Qualifications

• High school diploma or GED required; additional training in payroll is desired.
• Proficient in Microsoft Outlook, Word, and Excel.
• Previous experience and proficiency with payroll required; experience with union and certified payroll desired.

Responsibilities

• Independently process and review weekly payrolls and assist with union payrolls.
• Maintain and audit payroll data by validating and entering employee hours and deductions.
• Prepare, analyze, and reconcile detailed payroll reports, including earnings, taxes, and deductions.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

High school diploma or GED

Additional training in payroll

Job description

Tri-City Group is currently seeking a Payroll Administrator for an immediate opening in Davenport, IA. The Payroll Administrator will accurately process weekly office and union payrolls while ensuring payroll and tax data are correctly administered and reported.

Responsibilities include, but are not limited to:

• Independently process and review weekly payrolls and assist with union payrolls across multiple jurisdictions, ensuring accuracy, timeliness, and full regulatory compliance
• Maintain and audit payroll data by collecting, validating, calculating, and entering employee hours, rates, fringe benefits, and deductions in accordance with union agreements and project requirements
• Administer payroll record updates, including exemptions, union deductions, job classifications, prevailing wage rates, benefit elections, and inter-union or job transfers
• Prepare, analyze, and reconcile detailed payroll reports, including earnings, taxes, deductions, fringe benefits, benefit contributions, leave balances, disability, and non-taxable wages
• Calculate and verify payroll tax liabilities, including federal, state, and local income taxes, Social Security, Medicare, unemployment insurance, and benefit-related deductions
• Research, interpret, and apply current federal, state, and local labor laws, prevailing wage determinations, union contracts, and project-specific certified payroll requirements
• Investigate and resolve complex payroll and benefit discrepancies related to hours worked, wage rates, fringe allocations, tax withholdings, and benefit contributions
• Respond to payroll inquiries from employees, project managers, and internal departments, providing clear and accurate guidance
• Support payroll compliance audits by preparing documentation and responding to government, union, or third-party requests
• Maintain strict confidentiality of payroll and employee information while ensuring proper record retention and documentation
• Evaluate payroll processes and internal controls, recommend improvements, and assist with implementing policy, or system changes
• Collaborate with the payroll, HR, and benefits teams and contribute to special projects, system implementations, and continuous improvement initiatives

Qualifications:

• High school diploma or GED required. Additional training in payroll is desired
• Must be proficient in Microsoft Outlook, Word, and Excel
• Previous experience and proficiency with payroll is required. Experience with union and certified payroll is desired.

Candidates must possess a strong attention to detail, tact and consideration, be organized, have a strong focus on accuracy, and have the ability to meet deadlines.

All job offers are contingent upon successful completion of a pre-employment drug screen and reference check. Tri-City Group is an equal opportunity employer.