Payroll Administrator

EDP; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off

Company-paid life and disability

Job summary

EDP is seeking a payroll specialist to join our Chicago team. You will handle weekly and bi-weekly payrolls across multiple states for salaried and hourly staff, using UKGPro and WFM to ensure accuracy and compliance.

You will respond to payroll inquiries, audit timekeeping, and support audits while maintaining confidential data and working onsite in Chicago. The role starts with strong emphasis on accuracy and timely payroll processing.

Qualifications

• Hands-on payroll processing experience across multiple states.
• Strong understanding of payroll regulations and accuracy in, timekeeping and deductions.
• Proficiency in UKGPro and related HR/payroll software.

Responsibilities

• Maintain accurate employee payroll records and deductions for multiple entities.
• Prepare, audit, and reconcile weekly and bi-weekly payroll runs for salaried and hourly staff.
• Resolve payroll inquiries via phone and email with clear policy explanations.
• Support timekeeping and timesheet corrections, ensuring timely payroll finalization.
• Process off-cycle payrolls and garnishments; comply with tax regulations.

Skills

Payroll processing

Multi-state payroll

Advanced Excel

Discretion/confidentiality

UKGPro experience

Education

CPP

Tools

UKGPro

Workforce Management (WFM)

Job description

Every paycheck represents trust. In this role, you’ll be the person employees rely on to be paid accurately, on time, and in compliance; across multiple states, entities, and pay schedules. Your work directly affects financial wellbeing, employee confidence, and the company’s ability to operate smoothly.

How This Team Works (and How You’ll Know You’re Succeeding)

You’ll work alongside the Payroll and HR Operations teams in our Chicago office, supporting weekly and bi‑weekly payrolls for salaried and hourly employees across multiple states. Success in the first 90 days looks like independently processing payroll tasks in UKGPro, confidently resolving employee payroll inquiries, and proactively identifying and correcting discrepancies before payroll is finalized.

What You’ll Actually Do in Your First 30 Days

• Get hands‑on with UKGPro and Workforce Management (WFM), including employee setup, time file audits, and basic reporting
• Partner with payroll teammates to prepare, audit, and validate weekly and bi‑weekly payroll runs
• Respond to employee payroll questions via phone and email, learning how to clearly explain payroll policies and resolutions
• Shadow timekeeping and time clock troubleshooting to become a first‑line support contact

Core Responsibilities

• Maintain accurate employee, payroll, and PTO records, including new hires, terminations, tax forms, deductions, incentives, and garnishments
• Prepare, audit, and reconcile time files for non‑exempt employees; identify and resolve out‑of‑balance issues prior to payroll finalization
• Research and resolve paycheck, timekeeping, tax, and wage/hour discrepancies in compliance with federal, state, and local regulations
• Serve as primary support for UKGPro and WFM system questions, password resets, timesheet corrections, and user maintenance
• Process off‑cycle payroll runs as needed (terminations, bonuses, state‑specific requirements)
• Calculate and set up garnishments, levies, and family court orders in UKGPro
• Act as a liaison with local tax authorities and financial institutions
• Support audits and ensure payroll reporting aligns with GAAP and regulatory requirements

Must Have

• Hands‑on experience processing payroll
• Practical working knowledge of multi‑state payroll laws and regulations
• Ability to handle confidential information with consistency and discretion
• Advanced Excel skills for reconciliation, auditing, and reporting

Nice to Have

• Experience with UKG and Workforce Management (WFM / UKG Dimensions)
• Exposure to payroll tax research, garnishments, and wage/hour investigations
• Certified Payroll Professional (CPP)
• Experience supporting both hourly and salaried populations across multiple entities
• Familiarity with UKG modules such as Business Intelligence or People Analytics
• Location: Onsite, Chicago office
• Direct Reports: None
• Travel: 0–10%
• Pay: Starting at $75,000, depending on experience

We offer a comprehensive benefits package designed to support employees and their families, including medical, dental, vision, 401(k) with company match, tuition reimbursement, paid time off, and company‑paid life and disability coverage.

Our Culture

We believe payroll is a service role rooted in accuracy, accountability, and respect for employees’ time and livelihoods. Our team values clear communication, teamwork, and solving problems together.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.