Payroll Administrator

Pace; Chicago (IL); On-site; USD 41,000 - 84,000; Full time

Job summary

Pace, the Suburban Bus Division of the Regional Transportation Authority, is seeking a Payroll Administrator to process payroll for both union and non-union employees in an office setting in Illinois. The role involves tracking vacations, answering payroll questions, and handling wage deductions and 401K inquiries.

A high school diploma and payroll experience are required. Candidates should be proficient in Microsoft Office and capable of handling confidential information with professional

Qualifications

• High school diploma or equivalent required.
• Two years of office and automated payroll experience, preferably with union contracts.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint).
• Strong customer service, organizational, and communication skills; detail-oriented.
• Experience handling confidential and sensitive information; ability to exercise independent judgment.
• Knowledge of Oracle Cloud, ADP, and Drivers Pay preferred.

Responsibilities

• Process payroll accurately for both union and non-union divisional employees.
• Track vacations and floating holidays; maintain employee files and respond to payroll inquiries.
• Notify employees of tax levies and wage deduction orders; calculate deductions and process manual checks; handle union progressions.
• Serve as liaison for 401K pension questions and changes.
• Act as petty cash custodian and backup receptionist as needed.
• Perform other duties as assigned.

Skills

Customer service

Organizational skills

Communication skills

Detail-oriented

Education

High school diploma or equivalent

Tools

Oracle Cloud

ADP

Drivers Pay

Job description

Job Description

Under the direction of the Division Manager or designee, the Payroll Administrator is primarily responsible for accurately and efficiently processing payroll for both union and non-union divisional employees. Essential functions include:

• Tracking vacations and floating holidays for all employees, maintaining employee files, verifying and adjusting payroll reports, and answering employee payroll questions,
• Notifying employees of tax levies and wage deduction orders, calculating deduction amounts, processing manual checks, and handling union progressions.
• Acting as a liaison for 401K pension questions and changes.
• Serving as petty cash custodian and backup receptionist as needed.
• Performing other duties as assigned.

Qualifications

• Education: Must have a high school diploma or equivalent.
• Experience: A minimum of two (2) years’ of office and automated payroll experience, preferably with union contracts.
• Proficiencies: Must demonstrate proficiency with Microsoft Office applications including Outlook, Excel, and PowerPoint.
• Proficiencies: Must possess strong customer service, organizational, and communication skills and be detail-oriented.
• Proficiencies: Must be proficient in the use of office equipment, calculators, and computer applications required for research and recordkeeping.
• Proficiencies: Must be adaptable, flexible and exercise sound independent judgment while being able to handle confidential and/or sensitive information in a professional manner.
• Proficiencies: Knowledge of Oracle Cloud, ADP and Drivers Pay preferred.

Physical Requirements

This role requires sitting for extended periods, typing on a computer, and attending meetings.

Working Conditions

This position is based in an office setting, with standard office equipment, including a computer, phone, and desk space. Must be able to work occasional weekends or holidays during payroll processing weeks. This position is not eligible for a hybrid work schedule or remote work.

Salary

N5 Full Salary Range: $40,983-$84,068

Salary Midpoint: $62,526

Anticipated Starting Salary Range: $51,754-$73,297

Pace provides full pay ranges so candidates can consider their long-term growth potential.

About Us

Pace, the Suburban Bus Division of the Regional Transportation Authority (\"Pace\"), was established to aid and assist public transportation in the six-county northeastern Illinois area consisting of Cook, DuPage, Kane, Lake, McHenry, and Will Counties.

As an equal opportunity employer, Pace seeks to employ qualified personnel in all job classifications and to provide equal opportunities in a manner that will not discriminate against any person because of actual or perceived race, color, religion, sex, age, national origin, ancestry, pregnancy, marital or civil union status, citizenship status, disability, military or veteran status, sexual orientation, gender identity or expression, order of protection status, childbirth, medical conditions related to pregnancy or childbirth, genetic information, or any other protected characteristic defined under applicable law.

Thank you for your interest in Pace. If you are having difficulty completing this application or require other assistance, please contact Devlin Collins at [e-mail].