Payroll Specialist

Talentify; Warrenville (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Summit School Services seeks a Payroll Specialist to ensure accurate and timely payroll processing for employees across our regulatory environment. You will maintain payroll records, respond to inquiries, and collaborate with HRIS and operations to keep payroll operations running smoothly.

The role requires 2+ years of payroll experience, familiarity with payroll software, and knowledge of payroll laws. We value attention to detail, clear communication, and a commitment to compliance and

Qualifications

• Associate’s or bachelor’s degree in accounting, Finance, or related field (preferred but not required).
• 2+ years of experience in payroll processing.
• Familiarity with payroll software (e.g., ADP, Paychex, or similar).
• Basic knowledge of payroll laws and regulations.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Canadian payroll experience preferred
• Familiarity with Time and Labor systems

Responsibilities

• Process employee payroll, including calculating hours worked, overtime, and deductions.
• Verify payroll data for accuracy and completeness.
• Assist in the preparation of payroll reports.
• Ensure payroll practices comply with federal, state, and local regulations.
• Assist in preparing tax filings and reports.
• Maintain accurate payroll records and employee information.
• Respond to employee inquiries regarding payroll and taxes.
• Resolve payroll discrepancies in a timely manner.
• Work closely with HRIS and Operational Improvement teams to ensure seamless payroll operations.
• Support audits and provide necessary documentation.

Skills

Payroll processing

Communication skills

Detail oriented

Customer service

Education

Associate’s or Bachelor’s in accounting/finance

Tools

ADP/Paychex

Time and Labor systems

Job description

About this job

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America.

Position Overview: The Payroll Specialist is responsible for processing payroll and ensuring employees are paid accurately and on time. This role involves maintaining payroll records, addressing employee inquiries, and ensuring compliance with relevant regulations.

Key Responsibilities:

Payroll Processing:

• Process employee payroll, including calculating hours worked, overtime, and deductions.
• Verify payroll data for accuracy and completeness.
• Assist in the preparation of payroll reports.

Compliance:

• Ensure payroll practices comply with federal, state, and local regulations.
• Assist in preparing tax filings and reports.

Record Maintenance:

• Maintain accurate payroll records and employee information.

Employee Support:

• Respond to employee inquiries regarding payroll and taxes.
• Resolve payroll discrepancies in a timely manner.
• Work closely with HRIS and Operational Improvement teams to ensure seamless payroll operations.
• Support audits and provide necessary documentation.

Qualifications:

• Associate’s or bachelor’s degree in accounting, Finance, or related field (preferred but not required).
• 2+ years of experience in payroll processing.
• Familiarity with payroll software (e.g., ADP, Paychex, or similar).
• Basic knowledge of payroll laws and regulations.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Canadian payroll experience preferred
• Familiarity with Time and Labor systems

Summit School Services has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Summit School Services is committed to promoting the protection and safeguarding of all children and passengers.

We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual. Additionally, employees are able to enroll in a retirement savings plan.

At Summit School Services our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Summit School Services LLC’s independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.