Payroll Administrator

WellBe Senior Medical; Chicago (IL); Hybrid; USD 55,000 - 77,000; Full time

Job summary

WellBe Senior Medical in Chicago is seeking a Payroll Administrator to manage multi-frequency payroll for a growing organization. You will process hourly, salaried, on-call, and incentive pay using Dayforce Payroll and Time & Attendance, ensuring accuracy and timely payments.

The role requires 3+ years of payroll experience, knowledge of wage and hour laws, and the ability to collaborate with HR and Finance in a fast-paced, hybrid environment with occasional onsite in Chicago and up to 10%

Qualifications

• Minimum 3+ years of payroll administration experience.
• Required experience with Dayforcе Payroll and Time & Attendance
• Experience processing payroll for organizations with 1,000 employees or fewer preferred
• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
• Experience handling multiple pay types including hourly, salary, on-call, and incentive pay
• High attention to detail and strong problem-solving skills
• Ability to work independently and meet deadlines in a high-volume environment
• Proficiency in Microsoft Excel and payroll reporting tools

Responsibilities

• Process and administer payroll for hourly, salaried, on-call, and incentive-based employees
• Manage payroll activities using Dayforce Payroll and Time & Attendance modules
• Review and validate employee time records, pay adjustments, deductions, and earnings codes
• Ensure accurate payroll calculations and timely payroll completion
• Research and resolve payroll discrepancies, employee inquiries, and system issues
• Support payroll audits, reconciliations, and reporting activities
• Maintain compliance with federal, state, and local payroll regulations
• Collaborate with HR, Finance, and the Payroll Tax Manager on payroll-related matters
• Assist with year-end payroll activities as needed
• Maintain confidentiality of employee and payroll information

Skills

Attention to detail

Problem-solving

Independent work

Communication skills

Multi-tasking

Tools

Dayforce Payroll

Time & Attendance

Job description

WELLBE INTRODUCTION

The WellBe care model is a Physician Led Advanced Practice clinician driven geriatric care (care of older adults) team focused on the care of the frail, poly-chronic, elderly Medicare Advantage patients. This population is typically underserved and very challenged with access to care. To address these problems, we have elected to bring the care to the patient, instead of trying to bring the patient to the care. Care is provided throughout the entire continuum of care - from chronic care and urgent care in the home, to hospital, to skilled nursing facility, to assisted living, to palliative care, to end of life care. WellBe's physician/advanced practicing clinician led geriatric care teams' partner with the patient's primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum.

Position Summary

We are seeking an experienced Payroll Administrator to support payroll operations for a dynamic organization with fewer than 1,000 employees. This role will be responsible for administering multi-frequency payroll processing including hourly, salaried, on-call, and incentive compensation. The ideal candidate will have strong experience with Dayforce payroll and time & attendance systems and be comfortable working independently in a fast-paced environment. The successful candidate will not only adapt to our existing workflows but will actively evaluate current processes to identify and implement opportunities for automation, operational improvement, and modernization. This position will work closely with the Payroll Tax Manager to ensure timely, accurate, and compliant payroll processes. The role follows a hybrid schedule, requiring occasional onsite presence in the Chicago office for key meetings and events.

Salary

$55,000-$77,000/year

Job Description

Key Responsibilities

• Process and administer payroll for hourly, salaried, on-call, and incentive-based employees
• Manage payroll activities using Dayforce Payroll and Time & Attendance modules
• Review and validate employee time records, pay adjustments, deductions, and earnings codes
• Ensure accurate payroll calculations and timely payroll completion
• Research and resolve payroll discrepancies, employee inquiries, and system issues
• Support payroll audits, reconciliations, and reporting activities
• Maintain compliance with federal, state, and local payroll regulations
• Collaborate with HR, Finance, and the Payroll Tax Manager on payroll-related matters
• Assist with year-end payroll activities as needed
• Maintain confidentiality of employee and payroll information

Job Requirements

Qualifications

Educational and Experience Requirements:

• Minimum 3+ years of payroll administration experience
• Required experience with Dayforce Payroll and Time & Attendance
• Experience processing payroll for organizations with 1,000 employees or fewer preferred
• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
• Experience handling multiple pay types including hourly, salary, on-call, and incentive pay
• High attention to detail and strong problem-solving skills
• Ability to work independently and meet deadlines in a high-volume environment
• Proficiency in Microsoft Excel and payroll reporting tools

Preferred Skills And Abilities

• CPP certification is a plus but not required
• Strong communication and organizational skills
• Ability to quickly adapt to existing payroll processes and systems while assessing opportunities for process improvement
• Team-oriented mindset with the ability to partner effectively across departments

Travel requirements

Up to 10% domestic travel

Supervisory Responsibility

None

Work Conditions

Ability to lift up to 20lbs. WellBe currently supports a hybrid in-person in the office (Chicago) and remote working environment.

Ability to lift up to 30 lbs. Moving lifting or transferring of patients may involve lifting of up to 50lbs as well as assisting with weights of more than 100lbs. Ability to stand for extended periods.

Ability to drive to patient locations (ie. home, hospital, SNF, etc). Fine motor skills/Visual acuity.

The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change, or rescind the work assignments of this position. Management also reserves the right to make reasonable accommodation so that a qualified employee(s) can perform the essential functions of this role.

Safety-Sensitive Statement

This position has been designated as safety-sensitive. As such, the employee must be able to perform job duties in a manner that ensures the safety of themselves, coworkers, patients, and the public. The role requires full cognitive and physical functioning at all times. Employees in safety-sensitive positions are subject to drug and alcohol testing, including for substances that may impair judgment or motor function, in accordance with applicable federal and state laws and company policy. Due to the safety-sensitive nature of this role and in alignment with federal law and workplace safety standards, the use of marijuana—including medical or recreational use—is prohibited. WellBe Senior Medical will comply with applicable state laws regarding medical marijuana and reasonable accommodations, where such laws do not conflict with safety requirements or federal regulations.

Drug Screening Requirement

As a condition of employment, WellBe Senior Medical requires all candidates to successfully complete a pre-employment drug screening. Ongoing employment may also be contingent upon compliance with the company’s Drug-Free Workplace Policy, which includes random, post-accident, and reasonable suspicion drug testing. The company reserves the right to test for substances that may impair an employee’s ability to safely and effectively perform their job duties.

Americans With Disabilities Act

WellBe Senior Medical is committed to complying with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. If you require an accommodation during the application or employment process, please contact Human Resources at [e-mail]