Payroll Specialist

Kids for the Future; Chapel Hill (NC); On-site; USD 60,000 - 64,000; Full time

Job summary

Well is seeking a Payroll Specialist to join our finance team in Chapel Hill, NC. You will manage end-to-end multi-state payroll for exempt and non-exempt staff, ensuring accuracy and timely processing through our HRIS/Payroll platform.

This role sits at the intersection of Finance and HR and requires strict compliance with state and federal tax regulations. Onsite daily, you will serve as the first point of contact for payroll inquiries, process bonuses, deductions, and benefits, and support

Qualifications

• 1-2+ years of multi‑jurisdictional payroll experience or equivalent
• High emotional intelligence & exceptional communication skills
• Proficiency with payroll/HRIS platforms (UKG experience is a plus)
• Strong data and analytical skills with fluency in using spreadsheets (Google Sheets preferred)
• Familiarity with federal and state employment law with practical application

Responsibilities

• Full‑cycle payroll processing for multi‑state operations on bi‑weekly & semi‑monthly cycles
• Process payroll inputs including hires, terminations, salary adjustments, bonuses, garnishments, retroactive payments
• Coordinate with HR for benefits deductions, 401(k) contributions, and leave calculations
• Support Accounting via GL mappings and reconciliations
• Maintain compliance with local, state, and federal tax regulations
• Assist with payroll audits and respond to inquiries from employees and managers
• Ensure timely submission of time cards and payroll data by managers

Skills

Payroll experience

Emotional intelligence

Data analysis

Communication skills

Tools

UKG

Google Sheets

HRIS platforms

Job description

• Base Pay $60,000.00 - $64,000.00 / Year
• Other Compensation Bonus
• Employee Type Full Time Exempt
• Manage Others No

Contact information

• Email [e-mail]

Description

Company: The mission of Well ( https://www.well.co/ ) is to transform healthcare through our unique impact to our members' health and happiness. We do this through our differentiated consumer experience and world‑class data and analytics engine that drive engagement and behavior change. Our product -- a consumer health engagement platform -- integrates concierge services, behavioral health, telemedicine, care management and wellness services to drive sustained engagement, lower costs and improve the health of members. In addition to our product, we know our team makes us unique. We’re a highly diverse and engaged organization whose employees are passionate about the mission of the company and whose management is passionate about the employees. We promote an employee- and member‑centric culture with generous benefits, which you can learn more about here: https://www.well.co/careers .

Position Title: Payroll Specialist

Reporting to: Controller

Location: 501 W Franklin St, Chapel Hill, NC (In Office)

Compensation: $60,000-$64,000, depending on experience, plus bonus potential and benefits

Position Summary:

Well is seeking a detail‑oriented, highly organized, and dedicated Payroll Specialist to join our team. In this role, you will be responsible for ensuring the accurate and timely processing of payroll for our growing, multi‑state workforce. You will serve as the primary point of contact for all employee payroll inquiries, maintaining strict compliance with state and federal tax regulations and internal policies. This role sits at the intersection of our Finance and HR teams, ensuring our most valuable asset—our people—are supported seamlessly behind the scenes.

Given the importance of supporting onsite team members in Well’s operations center along with integrating closely with other administrative functions, the Payroll Specialist is expected to be onsite daily in the company’s Chapel Hill location.

Responsibilities:

Full‑Cycle Payroll Processing:

Manage end‑to‑end multi‑state payroll operations on a bi‑weekly & semi‑monthly basis for all exempt and non‑exempt employees through our HRIS/Payroll platform.

Accurately process all payroll inputs including new hires, terminations, salary adjustments, variable pay (bonuses/commissions), garnishments, and retroactive payments.

Collaborate closely with the HR team to ensure accurate capture of benefits deductions, 401(k) contributions, and leave‑of‑absence calculations.

Support Accounting via GL Mapping updates and reconciliations.

Compliance & Tax Reporting:

Maintain compliance with local, state, and federal labor laws and tax regulations.

Monitor tax agency notices and work with our payroll vendor to resolve tax discrepancies quickly.Support various audit requests for payroll data

Generate W2 & 1099 statements from HRIS/Payroll platform for review.

Employee Support:

Act as the first line of support and subject matter expert for all internal payroll inquiries.

Respond empathetically and clearly to employee questions regarding pay, taxes, and deductions.

Partner with line managers to support timely submissions of time cards.

Requirements

• 1-2+ years of multi‑jurisdictional payroll experience or equivalent experience

High emotional intelligence & exceptional communication skills combined with maturity and discretion

Proficiency with payroll/HRIS platforms (UKG experience is a plus).

• Strong data and analytical skills with fluency in using spreadsheets (Google Sheets preferred)
• Familiarity of federal and state employment law with the practical ability to apply it to real‑world scenarios.

Summary

Well is on a mission to redefine the healthcare experience. This is an opportunity to re‑shape healthcare for America. We are developing solutions to improve the quality and affordability of healthcare. We welcome team members who are passionate about that mission.

We embrace diversity and are committed to building an inclusive team. All qualified applicants will be eagerly considered for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.