Payroll Administrator

Pengate Handling Systems, Inc.; Chalfont (PA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401(k) matching

PTO & Holidays

Life Insurance & Disability

Employee Assistance Program

Training & Development

Job summary

Pengate Handling Systems, Inc. is seeking a Payroll Administrator to ensure accurate and timely pay for hourly and salaried employees across multiple locations. You will process payroll, review timecards, handle deductions, and resolve questions with professionalism.

The role requires multi-state experience, ADP proficiency, strong Excel skills, and strict confidentiality. Join a team‑oriented environment that values accuracy, compliance, and continuous improvement.

Qualifications

• 3+ years of payroll processing for hourly and salaried employees across multiple states.
• Hands-on experience with ADP Vantage or ADP Lyric is required.
• Strong understanding of payroll calculations, overtime, tax withholding, deductions, and garnishments.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data analysis.
• Excellent attention to detail and ability to meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills with a customer-service mindset.
• Ability to handle confidential and sensitive information professionally.

Responsibilities

• Process regularly scheduled payroll using ADP Vantage or ADP Lyric, ensuring accuracy and timely completion.
• Review employee timecards, overtime, paid time off, and other payroll information for accuracy.
• Process payroll changes, including new hires, terminations, transfers, compensation adjustments, deductions, and direct deposit updates.
• Manage garnishments and other payroll deductions in coordination with internal teams and payroll providers.
• Review payroll reports, identify discrepancies, and make necessary corrections.
• Respond to employee and manager payroll questions, providing timely and professional support.
• Reconcile payroll records and deductions in partnership with Human Resources, Benefits, and Finance.
• Prepare payroll reports related to overtime, deductions, headcount, and other key payroll data.
• Assist with payroll tax inquiries, year-end reconciliations, W-2 reviews, and audits.
• Maintain accurate payroll records while ensuring confidentiality of employee information.
• Support payroll system updates, process improvements, and documentation to improve efficiency and accuracy.
• Stay informed of payroll regulations and help ensure compliance with federal, state, and local requirements.

Skills

Payroll processing

ADP Vantage/Lyric

Excel

Multi-state payroll

Attention to detail

Communication

Confidentiality

Problem solving

Education

Associate degree in Accounting/Finance

FPC or CPP designation (plus)

Tools

ADP payroll system

Job description

At Pengate Handling Systems, we help businesses keep their operations moving by providing industry-leading material handling equipment, service, and solutions. As an authorized Raymond Solutions and Support Center, we are committed to delivering exceptional service to our customers while creating a supportive, team-oriented environment for our employees.

The Payroll Administrator plays an important role in ensuring our employees are paid accurately and on time. This position is responsible for processing payroll for hourly and salaried employees across multiple locations and states, maintaining payroll records, reviewing timekeeping information, and resolving payroll-related questions.

What You'll Do

• Process regularly scheduled payroll using ADP Vantage or ADP Lyric, ensuring accuracy and timely completion.
• Review employee timecards, overtime, paid time off, and other payroll information for accuracy.
• Process payroll changes, including new hires, terminations, transfers, compensation adjustments, deductions, and direct deposit updates.
• Manage garnishments and other payroll deductions in coordination with internal teams and payroll providers.
• Review payroll reports, identify discrepancies, and make necessary corrections.
• Respond to employee and manager payroll questions, providing timely and professional support.
• Reconcile payroll records and deductions in partnership with Human Resources, Benefits, and Finance.
• Prepare payroll reports related to overtime, deductions, headcount, and other key payroll data.
• Assist with payroll tax inquiries, year-end reconciliations, W-2 reviews, and audits.
• Maintain accurate payroll records while ensuring confidentiality of employee information.
• Support payroll system updates, process improvements, and documentation to improve efficiency and accuracy.
• Stay informed of payroll regulations and help ensure compliance with federal, state, and local requirements.

What We're Looking For

• 3+ years of payroll processing or payroll administration experience, including multi-state payroll for hourly and salaried employees.
• Hands-on experience with ADP Vantage or ADP Lyric is required.
• Strong understanding of payroll calculations, overtime, tax withholding, deductions, garnishments, and payroll reconciliation.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data analysis.
• Excellent attention to detail and ability to manage deadlines in a fast-paced environment.
• Strong communication and problem-solving skills with a customer-service mindset.
• Ability to handle confidential and sensitive information with professionalism.

Additional Qualifications That Are a Plus

• Associate degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
• Experience processing payroll for employees across multiple branches or field service locations.
• Experience with Excel pivot tables, lookup functions, and payroll system testing.

Why Join Pengate?

• Competitive compensation
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Company-paid life insurance and disability coverage
• Employee assistance program
• Training and professional development opportunities
• Supportive and team-oriented work environment

Pengate Handling Systems is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.