Payroll & Administrative Specialist (Operations Support)

Mass Save; Portland, Northern (ME, KY); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits package

Retirement plan

Educational assistance

Flexible work

Job summary

Unitil is seeking an Administrative Assistant / Payroll Administrator in Portland, ME, to provide essential payroll and administrative support. The role includes processing timecards, vendor invoices, fleet records, and inventory data while maintaining accurate records and confidentiality.

Qualified candidates have 2+ years in admin/payroll, strong MS Office skills (Excel, Outlook, Word), and the ability to manage multiple priorities with attention to detail.

Qualifications

• 2+ years of administrative, payroll, accounts payable, or business support experience.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong organizational, data entry, and recordkeeping skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.
• Experience with utility, compliance, ERP, payroll, or work management systems is preferred.
• Be available to perform duties to support efforts during times of system emergencies.

Responsibilities

• Process and maintain employee timecards, ensuring accuracy and timely submission for payroll.
• Review, analyze, and enter documentation into company compliance and records management systems.
• Process vendor invoices and support accounts payable activities.
• Track and record company vehicle mileage and maintain fleet-related records.
• Enter and maintain material inventory usage and tracking data.
• Coordinate administrative support activities including ordering meals and catering for meetings and events.

Skills

Time management

Customer service

Invoice processing

Record management

Problem-solving

Organizational skills

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Unitil is seeking an Administrative Assistant / Payroll Administrator in Portland, ME, to provide essential payroll and administrative support. The role includes processing timecards, vendor invoices, fleet records, and inventory data while maintaining accurate records and confidentiality.

Qualified candidates have 2+ years in admin/payroll, strong MS Office skills (Excel, Outlook, Word), and the ability to manage multiple priorities with attention to detail.