Payroll & Benefits Specialist | Accounting & HR Support

SMRT Architects & Engineers; Portland (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

SMRT Architects & Engineers in Portland, ME is seeking a Payroll & Benefits Administrator to manage payroll processing, benefits administration, and related accounting tasks. You will collaborate with HR and finance to ensure accurate reporting, compliance, and timely payroll cycles.

The role requires a degree in accounting or finance and 2+ years of payroll and benefits experience. CPP is a plus, and strong Excel skills are essential.

Qualifications

• Bachelor's degree in accounting or finance
• Minimum 2 years of accounting, payroll and benefits experience
• CPP certification is a plus

Responsibilities

• Support accounts payable activities, including invoice processing, coding, approval coordination, vendor account maintenance, and resolution of routine vendor inquiries.
• Assist with billing, payment application, account research, and routine client account inquiries and follow-up.
• Process and maintain accounting transactions, supporting documentation, and financial records in accordance with established procedures.
• Assist with reconciliations and supporting schedules for assigned general ledger and balance sheet accounts, researching and resolving routine discrepancies.
• Provide support for month-end close activities, recurring accounting processes, and other accounting functions as assigned.
• Ensure all payroll transactions are processed accurately and in a timely manner, including new hires, terminations, and changes to employee information.
• Prepare and distribute payroll reports, statements, and summaries for management and employees.
• Administer employee benefits programs, including enrollment, changes, and terminations.
• Serve as the primary point of contact for employees regarding payroll and benefits inquiries, providing excellent customer service and resolving issues promptly.
• Maintain and update employee records to ensure accuracy of payroll and benefits data.
• Ensure compliance with federal, state, and local regulations and monitor changes in laws and regulations related to payroll and benefits.
• Collaborate with HR and finance departments to reconcile payroll and benefits data, resolve discrepancies, and ensure accurate reporting.
• Assist in the development and implementation of payroll and benefits policies and procedures.
• Stay updated on industry trends and best practices in payroll and benefits administration.
• Support the annual benefits open enrollment process, including communication with employees and coordination with benefit vendors. Maintain accurate and up-to-date human resource files, records, and documentation.
• Ensure integrity and confidentiality of HR files and records.
• Assist with payroll functions including processing and resolving employee inquiries.
• Act as liaison with external benefits providers and vendors.

Skills

Payroll processing

Accounting knowledge

Attention to detail

Communication

Analytical

Education

Bachelor's degree in accounting or finance

Tools

MS Excel

Payroll software

MS Word

Outlook

Job description

SMRT Architects & Engineers in Portland, ME is seeking a Payroll & Benefits Administrator to manage payroll processing, benefits administration, and related accounting tasks. You will collaborate with HR and finance to ensure accurate reporting, compliance, and timely payroll cycles.

The role requires a degree in accounting or finance and 2+ years of payroll and benefits experience. CPP is a plus, and strong Excel skills are essential.