HR & Payroll Operations Specialist

LV Petroleum LLC; Las Vegas (NV); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits offered

Direct impact on HR payroll backbone

Job summary

LV Petroleum LLC is seeking an HR & Payroll Operations Specialist to own payroll, employment tax, unemployment, garnishments, and employee lifecycle administration for a multistate workforce. Based at corporate headquarters, you will be the day-to-day operator behind every paycheck, tax filing, and personnel transaction.

This role partners with Finance, Operations, and site leadership as the company expands into new states and remains detail-driven in a fast-paced environment.

Qualifications

• High attention to detail and deadline-driven performance.
• Experience handling end-to-end payroll across multiple states.
• Familiarity with I-9, E-Verify, and tax filings is essential.

Responsibilities

• Process end-to-end payroll for hourly, salaried, tipped, and bonus pay.
• Reconcile timekeeping data and resolve discrepancies before runs.
• Manage unemployment claims, garnishments, and wage orders across states.
• Administer multi-state HR compliance, reporting, and filings.
• Oversee onboarding and terminations, including I-9, benefits, and offboarding.
• Respond to verifications and maintain audit-ready records.

Skills

Attention to detail

Deadline-driven

Independent ownership

Communication

Education

High school diploma or equivalent

Bachelor's degree in HR, Accounting, Business, or related field

FPC/ CPP / SHRM-CP / PHR certs a plus

Tools

Paychex Flex

Excel (PivotTables, lookups)

HRIS systems

Workable (ATS)

Job description

LV Petroleum is seeking an HR & Payroll Operations Specialist to own payroll, employment tax, unemployment, garnishment, and employee-lifecycle administration for a multistate workforce. Based at corporate headquarters, this role is the day-to-day operator behind every paycheck, tax filing, and personnel transaction, and a key partner to Finance, Operations, and site leadership as the company expands into new states.

The ideal candidate is detail-driven, deadline-driven, and comfortable owning these functions end to end in a fast-paced, acquisition-active environment.

Payroll & Employment Tax

• Process end-to-end payroll on each scheduled cycle, including hourly, salaried, tipped, and bonus pay
• Reconcile timekeeping data and resolve discrepancies before every run
• Calculate, deposit, and reconcile federal, state, and local employment taxes
• Maintain employer tax registrations in every state with employees and set up new jurisdictions as the footprint grows
• Research and resolve agency notices to closure

Unemployment Claims

• Respond to state unemployment insurance claims within statutory deadlines with complete separation documentation
• Represent the company's position in protests, appeals, and hearings
• Review benefit charge statements and experience ratings and dispute improper charges
• Track claim outcomes and share trends with HR and Operations to strengthen separation practices

Garnishments & Wage Orders

• Receive, log, and process child-support orders, tax levies, creditor garnishments, and bankruptcy orders
• Remit payments on schedule and respond to agency interrogatories
• Notify affected employees and maintain complete order files

Multistate HR Operations

• Administer HR compliance in every state where LV Petroleum operates, including wage-and-hour rules, pay frequency, final-pay timing, paid-leave mandates, and required postings
• Complete new-hire reporting and other state filings on time
• Keep policies, handbooks, and HRIS configurations current with changes in state and local law
• Advise site and regional managers on state-specific requirements

Onboarding & Terminations

• Run new-hire administration: offer letters, new-hire paperwork, Form I-9 and E-Verify, background-check coordination, and benefits and payroll enrollment
• Set up new employees in the HRIS and payroll system accurately and before their first payroll
• Process separations, including final pay within state deadlines, COBRA and benefits-termination notices, property recovery, and system access removal
• Partner with Talent Acquisition to keep new-hire records complete from offer through first payroll

Verifications & Records

• Respond to employment and income verification requests from lenders, agencies, and other authorized parties within established turnaround times
• Maintain accurate, audit-ready personnel and payroll records
• Support workers' compensation, 401(k), and financial audits with required data and reports

Qualifications & Experience

• 3–5+ years of hands-on payroll and HR operations experience, including at least 2 years processing multistate payroll and employment-tax filings
• Direct experience responding to unemployment claims and processing garnishments from receipt through remittance
• Strong working knowledge of state unemployment insurance programs, Form I-9 and E-Verify, and state final-pay and leave requirements
• Proficiency in a major payroll/HRIS platform (Paychex Flex or equivalent) and in Excel (PivotTables, lookups)
• Experience in a multi-site retail, hospitality, convenience-store, or food-service environment with hourly and tipped workforces preferred
• Familiarity with an applicant tracking system (Workable or similar) and with benefits, 401(k), and workers' compensation administration is a plus

Education

• High school diploma or equivalent required; Bachelor's degree in Human Resources, Accounting, Business, or a related field preferred
• FPC or CPP (PayrollOrg), SHRM-CP, or PHR certification is a plus

Required Skills & Competencies

• Exceptional accuracy and attention to detail
• Ability to meet fixed payroll and filing deadlines without exception
• Discretion with confidential employee and compensation information
• Clear written and verbal communication with employees, managers, and agency representatives
• Proven ability to work independently as the sole owner of these functions

What We Offer

• Competitive base salary
• Full benefits offered
• A direct hand in building the HR and payroll backbone of a high-growth, multistate company
• Collaborative, entrepreneurial corporate office environment in Las Vegas

LV Petroleum is an equal opportunity employer.