Payroll Specialist - AZ - On Site

Vensure; Chandler (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Vensure is seeking a Payroll Specialist to support payroll processing for our growing client base. You will handle scheduled and off-cycle payrolls, enter payroll changes, calculate payroll, and ensure data accuracy through controls.

You will respond to client inquiries via email, cases, and phone while partnering with Payroll Supervisors on special projects. The role requires strong attention to detail, proficient Excel and Outlook skills, and the ability to collaborate across HR, Finance, and

Qualifications

• Experience handling payroll data with accuracy and timeliness.
• Ability to multi-task across payroll cycles and client needs.
• Strong written and verbal communication for client inquiries and internal collaboration.

Responsibilities

• Provide day-to-day payroll processing support for scheduled and off-cycle payrolls.
• Import or manually enter payroll changes (hours, updates, earnings, deductions, tax overrides).
• Calculate payroll and verify data accuracy through control totals and manual review.
• Respond to client inquiries via email, cases, and phone.
• Partner with Payroll Supervisors on special projects to support clients.
• Manage and support assigned book of business.

Skills

Time management

Attention to detail

Communication skills

Excel proficiency

Outlook proficiency

Analytical thinking

Cross-functional collaboration

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Position Summary

The Payroll Specialist helps support our payroll function for our growing client base. This position will be responsible for all payroll-related processing activities.

Essential Duties and Responsibilities

• Provide day-to-day payroll processing support for scheduled and off-cycle payrolls.
• Import or manually enter payroll changes (payroll hours, employees updates, earnings, deductions, and tax overrides etc.).
• Calculate payroll and confirm accurate entry of client-provided payroll data through generating control totals for import files and through manual review.
• Respond timely and accurately to all client inquiries via email, cases, and phones.
• Partner with Payroll Supervisors on special projects to support clients.
• Manage and support assigned book of business.

Marginal Functions

• Build, maintain and promote relationships with team members, peers across disciplines, and all other company team members ensuring effective coordination of communications and services affecting clients.
• Attend webinars and training to stay up to date on best practices related to the company and department.
• Complete projects and other duties as assigned by supervisor.

Knowledge, Skills, and Abilities

• Demonstrates effective time management, maintains accurate records, and ensures all payroll tasks are completed in accordance with established schedules and compliance requirements.
• Ability to multi-task while maintaining a high level of accuracy and strong attention to detail.
• Strong verbal and written communication skills with the ability to collaborate effectively across teams and interact professionally with employees at all levels.
• Intermediate to advanced proficiency in Microsoft Office applications, including Excel (formulas, pivot tables, data validation) and Outlook (email management, scheduling).
• Uses analytical thinking to troubleshoot payroll issues, interpret data, and determine appropriate solutions quickly and confidently.
• Demonstrated ability to exercise good judgment when evaluating situations, identifying problems, and determining appropriate courses of action.
• Proven ability to partner with cross-functional departments—including HR, Finance, and Operations—to resolve payroll-related issues and ensure accurate, compliant processing.

Education & Experience

• High school diploma or equivalent combination of experience, skills, education (including other relevant nontraditional degree programs, certifications, or job training programs) preferred.
• Minimum of one year’s experience in Customer Service.
• At least one year of payroll experience is preferred but not required.
• Proficiency with Microsoft Office software (Outlook, Microsoft Teams, Excel, Word, PowerPoint) and demonstrated ability to learn other applications as needed..

Physical, Mental, & Communication Demands

Physical Demands:

• Sedentary Work: Remains seated for extended periods, often at a desk or computer.
• Manual Dexterity: Frequent use of hands and fingers to operate a computer keyboard, mouse, printer, mail machines, and other office equipment.
• Mobility: Occasionally moves about the office to attend meetings, retrieve files, or collaborate with team members.
• Visual Acuity: Frequently reads detailed numerical data, spreadsheets, and system interfaces requiring close visual attention and accuracy, primarily on a computer screen and occasionally in printed materials.
• Lifting & Carrying: Occasional lifting, carrying, loading of office supplies. ( typically, less than 15 lbs.)

Mental Demands:

• Attention to Detail: Reviews, verifies, and enters payroll hours, deductions, earnings, and tax adjustments with precision to ensure error-free payroll runs.