Payroll Administrative Assistant - Baton Rouge, LA

DSLD Homes; Baton Rouge (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Paid vacation and holidays

Job summary

DSLD Homes in Baton Rouge is seeking a Payroll Administrative Assistant to support the payroll team with day-to-day payroll administration, data entry, and benefits management. This role works closely with the Payroll Administrator and HR to keep employee records accurate, reconcile information, and respond to routine questions while maintaining strict confidentiality.

Hours are Monday–Friday, 8:00 a.m. to 5:00 p.m.; a comprehensive benefits package is provided with 401(k) matching and paid

Qualifications

• 1–2 years of payroll, HR, benefits or accounting required.
• Strong attention to detail and commitment to accuracy.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with an HRIS or payroll system preferred; Dayforce experience is a plus.
• Strong written and verbal communication skills.
• Ability to communicate effectively and professionally with employees, managers, benefit carriers, and vendors.
• Ability to maintain confidentiality when handling sensitive employee information.
• Strong follow-up and problem-solving skills.
• Ability to prioritize multiple tasks and meet established deadlines.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Assist with payroll data entry and maintenance in the HCM system and internal payroll files.
• Collect, verify, and enter payroll-related information accurately and timely.
• Maintain employee payroll records, including new hires, terminations, compensation changes, deductions, direct deposits, and other employee status changes.
• Review payroll-related information for accuracy and identify discrepancies or missing information for follow-up.
• Establish and maintain regular communication with benefit providers regarding employee benefit information, coverage changes, billing discrepancies, and other benefit-related matters.
• Assist with reviewing and reconciling benefit invoices and payroll deduction records to ensure employee deductions and company-paid premiums are accurate.
• Assist with researching and resolving discrepancies between payroll records, benefit elections, carrier invoices, and vendor reports.
• Assist with preparing requested reports and spreadsheets for payroll, benefits, HR, accounting, and management.
• Monitor payroll and benefits email correspondence to assist with responding to routine employee questions regarding payroll deductions, benefits, and other payroll-related matters.
• Assist with payroll audits and other quality-control reviews to ensure information is accurate and complete.
• Maintain confidentiality of employee payroll, benefits, and personal information.

Skills

Payroll data entry

Attention to detail

Data entry

Organizational skills

Strong communication skills

Confidential information handling

Independent working

Team collaboration

Education

High School Diploma or equivalent

Associate degree in business, accounting, HR, or related field

Tools

Microsoft Excel

Microsoft Office

HRIS/Payroll system

Dayforce experience

Job description

Location: Baton Rouge, LA

POSITION SUMMARY

We are seeking a detail-oriented and organized Payroll Administrative Assistant to support the payroll team with day-to-day payroll administration, data entry, benefit administration, record maintenance, and employee support.

This position will assist with maintaining accurate employee payroll and benefit information, preparing and organizing payroll-related data, and communicating with benefit carriers and vendors. The ideal candidate is highly organized, comfortable working with spreadsheets and confidential information, and able to manage detailed, repetitive tasks with a high degree of accuracy.

This position will work closely with the Payroll Administrator and HR team to ensure employee information, payroll deductions, and benefit records remain accurate and up to date.

Days and hours of work: Monday – Friday, 8:00 a.m. to 5:00 p.m.

JOB DUTIES & RESPONSIBILITIES

• Assist with payroll data entry and maintenance in the HCM system and internal payroll files.
• Collect, compile, verify, and enter payroll-related information accurately and timely.
• Maintain employee payroll records, including new hires, terminations, compensation changes, deductions, direct deposits, and other employee status changes.
• Review payroll-related information for accuracy and identify discrepancies or missing information for follow-up.
• Establish and maintain regular communication with benefit providers regarding employee benefit information, coverage changes, billing discrepancies, and other benefit-related matters.
• Assist with reviewing and reconciling benefit invoices and payroll deduction records to ensure employee deductions and company-paid premiums are accurate.
• Assist with researching and resolving discrepancies between payroll records, benefit elections, carrier invoices, and vendor reports.
• Assist with preparing requested reports and spreadsheets for payroll, benefits, HR, accounting, and management.
• Monitor payroll and benefits email correspondence to assist with responding to routine employee questions regarding payroll deductions, benefits, and other payroll-related matters.
• Assist with payroll audits and other quality-control reviews to ensure information is accurate and complete.
• Maintain confidentiality of employee payroll, benefits, and personal information.

JOB REQUIREMENTS & SKILLS

• 1–2 years of payroll, HR, benefits or accounting required.
• Strong attention to detail and commitment to accuracy.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to work with spreadsheets and large amounts of data.
• Experience with an HRIS or payroll system preferred; Dayforce experience is a plus.
• Strong written and verbal communication skills.
• Ability to communicate effectively and professionally with employees, managers, benefit carriers, and vendors.
• Ability to maintain confidentiality when handling sensitive employee information.
• Strong follow-up and problem-solving skills.
• Ability to prioritize multiple tasks and meet established deadlines.
• Ability to work independently while also functioning effectively as part of a team.

EDUCATION

• High school diploma or equivalent required.
• Associate degree in business, accounting, human resources, or a related field preferred.

COMPENSATION

• Salary is based on experience.

BENEFITS

• DSLD Homes offers a benefits package for full-time employees that includes, but is not limited to, medical, dental and vision coverage, 401(k) with employer match, long-term disability, life insurance, paid vacation, and holidays.