Payroll Administration Specialist

Api Hvac; Vadnais Heights (MN); On-site; USD 70,000 - 82,000; Full time

Benefits offered by this job

Medical

Dental

Life Insurance

Competitive PTO/Benefits package

401K matching

Profit Sharing

Employee Stock Purchase Program

Job summary

APi HVAC Services Inc, powered by APi Group, is growing and seeking a Payroll Administration Specialist to join the Payroll team onsite at the NAC office in Vadnais Heights, MN. The role processes weekly payroll for staff, both union and non‑union, within the HVAC Shared Services umbrella that covers five operating companies.

You will use Excel to export data for 401k submissions, Union Reports, and Certified Payroll Reports, manage payroll taxes, and respond to verifications.

Qualifications

• 2-3 years minimum in-house payroll processing experience.
• Construction union payroll experience is highly preferred but not required.
• Organized and efficient.
• Customer service oriented.
• Adaptable to ad hoc requests.
• Highly proficient in Excel.

Responsibilities

• Process weekly in-house payroll for all staff, union and non-union.
• Export data with Excel to prepare 401k submissions, Union Reports, and Certified Payroll Reports.
• Handle federal and state payroll taxes (weekly, monthly, quarterly).
• Maintain earnings withholding orders and wage assignments.
• Respond to employment verifications.
• Process terminations and union layoffs ensuring timely payments.
• Prepare annual Prevailing Wage information for MN DOLI and file.
• Update wage rates and fringe benefits for each union yearly.

Skills

Payroll processing

Attention to detail

Tools

Excel

Job description

APi HVAC Services Inc (powered by APi Group) is growing and is searching for a Payroll Administration Specialist to join our Payroll team!

APi HVAC Services

APi HVAC Services is made up of 5 separate operating companies of APi Group; Metropolitan Mechanical Contractors (MN), NAC Mechanical & Electrical Services (MN), Grunau (WI), Tessier’s (SD) and Merit Contracting (MN). This is an on‑site position.

The APi HVAC Shared Services Payroll Department processes weekly in‑house payroll for all of the staff, union and non‑union, under the HVAC Shared Services umbrella that includes 5 operating companies (1,300+ employees). As a Payroll Administration Specialist, you will bring a strong level of experience and a focused attention to detail to ensure the accuracy of the process. This is an onsite position and will be located in our NAC office in Vadnais Heights.

Job Specifics

• Responsible for accurately processing in‑house weekly union and non‑union payroll.
• Utilize Excel to export data to prepare 401k submission, Union Reports, Certified Payroll Reports, and other ad hoc requests.
• Responsible for all federal and state payroll related taxes (some weekly, some monthly, and some quarterly).
• Maintenance of earnings withholding orders & court ordered wage assignments.
• Respond to employment verifications.
• Process employee terminations and union layoffs ensuring timely payments.
• Compile and electronically file annual Prevailing Wage information with MN DOLI.
• Annual (generally) input of new wage rates and fringe benefit rates for each union.

Qualifications and Experience

• 2-3 years minimum in‑house payroll processing experience highly preferred.
• Construction union payroll experience highly preferred but not required.
• Organized and efficient.
• Customer service oriented.
• Adaptable to ad hoc requests.
• Highly proficient in Excel.
• Ability to work independently, yet know when to ask for help.
• Willingness to learn and grow; we will train on duties.
• Works well on team with a willingness to step in and help others.

PAY RANGE: $70,000 to $82,000 an hour (depending on experience) plus annual incentive bonus tied to company performance*

BENEFITS: Medical, Dental, Life Insurance, Competitive PTO/Benefits package, matching 401K, Profit Sharing, Opportunity to participate in Employee Stock Purchase Program.

EEO Statement

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Equal Opportunity Employer, including disabled and veterans.