Payroll Administration

California State University, Long Beach; Long Beach (CA); Presencial; USD 45.000 - 66.000; Jornada completa

Descripción de la vacante

California State University, Long Beach is seeking a Payroll Technician II to join the HR Service Group. The role coordinates cross-campus payroll activities, processes direct deposits, fee waivers, relocation payments, and fringe reporting, while ensuring accuracy and compliance with CSU policies.

You'll support Workers' Compensation and Unemployment administration as needed and collaborate with campus departments to deliver timely payroll services and exceptional customer service.

Formación

• Equivalent to two years of experience in preparing and processing payroll/personnel documents.
• Bachelor's degree in related field preferred.
• Experience with payroll duties preferred.

Responsabilidades

• Cross-campus payroll coordination and support across departments and campuses.
• Backup for Workers' Compensation and Unemployment administration.
• Direct deposit processing, fee waiver taxation, and fringe reporting coordination.
• Paychecks processing at the Cashier's Office and coordinating with Payroll/Implementation and Cashier's Office.

Conocimientos

Analytical skills

Multitasking

Communication skills

Customer service

Payroll knowledge

Educación

Equivalent to two years of payroll experience

Bachelor's degree preferred

Herramientas

PeopleSoft HR

Excel

Word

PowerPoint

Outlook

Descripción del empleo

Payroll Administration & Support

Job No: 563506

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the general direction of the Interim Workers' Compensation,Unemployment, and Payroll Administration Manager, the incumbentserves as a member of the Payroll Services team and providespayroll and HR support for CSULB and partner campuses participatingin the Cross-Campus Collaboration Project. The incumbentcoordinates a variety of payroll-related activities, includingpayroll communications, direct deposit administration, fee waiverprocessing, moving and relocation payments, accounts receivablesupport, CAT Leave donations, paycheck distribution, and otheremployee payroll services. The incumbent collaborates with campusdepartments, external agencies, and partner campuses to ensureaccurate and timely processing of transactions, provide exceptionalcustomer service, and maintain compliance with CSU policies and state regulations. The incumbent also serves as backup for workers'compensation and unemployment administration, employmentverifications, fringe reporting, and other payroll and HR functionsas assigned.

Key Responsibilities

• Cross-Campus Collaboration: Supports payroll functions acrosscampuses. Handles direct deposit issues, student hiringspreadsheets, fee waiver taxation, moving/relocation expenses,escheatment check coordination, and serves as a backup for manualcheck requests and stop payments. Runs weekly reports to updatemailing address changes from CHRS to PIMS.
• Workers' Compensation & Unemployment Administration:Assists and backs up the Workers' Compensation & UnemploymentManager. Coordinates non-litigated claims, communicates withmedical providers, and ensures timely processing of unemploymentclaims in collaboration with Equifax and EDD.
• Accounts Receivable process management backup: Reviews A/Rsthat are received from the SCO, manages communication to employeesand SCO, communicates with Campus Cashier's Office, manages yearend submission process to Franchise Tax Board for collections,ensures that all State rules regarding Accounts Receivable arefollowed.
• Fringe Tax reporting process backup: Assembles informationreceived from Tax Analyst, assists with preparation of Fringebenefit worksheets, to include Fee Waiver tax information, submitsto SCO within deadline parameters.
• CAT Leave Process & Donations: Manages incoming CAT Leavedonations, coordinates with IT, HR, and Payroll to ensure accurateprocessing.
• Paychecks at Cashier's Office each month, collaborates with thePayroll & Implementation manager and the Cashier's Office todetermine outstanding paychecks and contacts employees that checksare ready for pickup.

Department

HR Service Group

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Payroll Technician II

Compensation

• Hiring Range: The hiring range for this position is $4,037(Step #1) - $4,825 (Step #10) per month commensurate withcandidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $4,037 (Step #1) - $5,881 (Step #20) permonth.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Knowledge, Skills, and Abilities

The ideal candidate will have solid analytical skills, the abilityto multi-task and handle multiple priorities, sound judgment andexcellent organizational skills and excellent communication andinterpersonal skills, able to work well as part of a close-knitteam. They will also count with orientation towards customerservice and demonstrated experience with following up oncommitments, ability to set priorities and meet critical deadlines,documentation skills; ability to organize materials for auditcompliance and verification of results. Complete tasks with highlevel of accuracy, and strong experience with Excel, Word,PowerPoint, Outlook (or equivalent). Will also have the ability tosuccessfully learn and use payroll software required for this role,must be able to understand and adhere to the laws regarding theprotection of confidential information and security of employeedata, ability to understand and take directions, ability tosynthesize information and understand when to seek assistance ofother staff in answering questions, and knowledge (or ability tolearn) software programs: PeopleSoft HR, Internet Explorer, Word,Outlook, Excel, PlMS/Key Master.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

• Equivalent to two years of experience in preparing and processingpayroll/personnel documents required.
• Bachelor's degree in related field preferred.
• Experience with similar job duties preferred.
• Position will need to work at the CSULB Payroll Office location 4- 5 days per week regularly, except during peak periods when 5 daysper week is needed in the office. Remote work is possible 1 day perweek. Ability to work remote is subject to change.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State of California.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: 10 November 2026