Payroll Administration & Support

California State University, Long Beach; Long Beach (CA); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Health coverage

Retirement plans

Tuition fee waiver

Job summary

California State University, Long Beach (CSULB) is seeking a Payroll Technician II to provide payroll and HR support for CSULB and partner campuses. This role coordinates payroll activities, direct deposits, fee waiver processing, and related tasks, ensuring accurate and compliant processing.

The incumbent collaborates with various departments and maintains service quality. Remote work is possible one day per week, with typical on-site responsibilities at the CSULB Payroll Office.

Qualifications

• Equivalent to two years of experience in preparing and processing payroll/personnel documents.
• Bachelor's degree in related field preferred.
• Position will require on-site work at the CSULB Payroll Office 4–5 days per week; remote work possible 1 day per week.

Responsibilities

• Coordinate payroll-related activities across CSULB and partner campuses.
• Back up Workers' Compensation and Unemployment admin tasks and assist with fringe reporting.
• Process direct deposits, fee waivers, CAT Leave donations, and payroll communications.
• Ensure compliance with CSU policies and state regulations and support timely transaction processing.

Skills

Analytical skills

Multi-tasking

Communication

Customer service

Excel

Word

PowerPoint

Outlook

Education

Bachelor's degree preferred

Tools

PeopleSoft HR

PlMS/Key Master

MS Office

Job description

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the general direction of the Interim Workers’ Compensation, Unemployment, and Payroll Administration Manager, the incumbent serves as a member of the Payroll Services team and provides payroll and HR support for CSULB and partner campuses participating in the Cross-Campus Collaboration Project. The incumbent coordinates a variety of payroll-related activities, including payroll communications, direct deposit administration, fee waiver processing, moving and relocation payments, accounts receivable support, CAT Leave donations, paycheck distribution, and other employee payroll services. The incumbent collaborates with campus departments, external agencies, and partner campuses to ensure accurate and timely processing of transactions, provide exceptional customer service, and maintain compliance with CSU policies and state regulations. The incumbent also serves as backup for workers' compensation and unemployment administration, employment verifications, fringe reporting, and other payroll and HR functions as assigned.

Key Responsibilities

• Cross-Campus Collaboration: Supports payroll functions across campuses. Handles direct deposit issues, student hiring spreadsheets, fee waiver taxation, moving/relocation expenses, escheatment check coordination, and serves as a backup for manual check requests and stop payments. Runs weekly reports to update mailing address changes from CHRS to PIMS.
• Workers' Compensation & Unemployment Administration: Assists and backs up the Workers' Compensation & Unemployment Manager. Coordinates non-litigated claims, communicates with medical providers, and ensures timely processing of unemployment claims in collaboration with Equifax and EDD.
• Accounts Receivable process management backup: Reviews A/Rs that are received from the SCO, manages communication to employees and SCO, communicates with Campus Cashier's Office, manages year end submission process to Franchise Tax Board for collections, ensures that all State rules regarding Accounts Receivable are followed.
• Fringe Tax reporting process backup: Assembles information received from Tax Analyst, assists with preparation of Fringe benefit worksheets, to include Fee Waiver tax information, submits to SCO within deadline parameters.
• CAT Leave Process & Donations: Manages incoming CAT Leave donations, coordinates with IT, HR, and Payroll to ensure accurate processing.
• Paychecks at Cashier's Office each month, collaborates with the Payroll & Implementation manager and the Cashier's Office to determine outstanding paychecks and contacts employees that checks are ready for pickup.

Department

HR Service Group

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Payroll Technician II.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $4,037 (Step #1) - $4,825 (Step #10) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,037 (Step #1) - $5,881 (Step #20) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Knowledge, Skills, And Abilities

The ideal candidate will have solid analytical skills, the ability to multi-task and handle multiple priorities, sound judgment and excellent organizational skills and excellent communication and interpersonal skills, able to work well as part of a close-knit team. They will also count with orientation towards customer service and demonstrated experience with following up on commitments, ability to set priorities and meet critical deadlines, documentation skills; ability to organize materials for audit compliance and verification of results. Complete tasks with high level of accuracy, and strong experience with Excel, Word, PowerPoint, Outlook (or equivalent). Will also have the ability to successfully learn and use payroll software required for this role, must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data, ability to understand and take directions, ability to synthesize information and understand when to seek assistance of other staff in answering questions, and knowledge (or ability to learn) software programs: PeopleSoft HR, Internet Explorer, Word, Outlook, Excel, PlMS/Key Master.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education And Experience

• Equivalent to two years of experience in preparing and processing payroll/personnel documents required.
• Bachelor's degree in related field preferred.
• Experience with similar job duties preferred.
• Position will need to work at the CSULB Payroll Office location 4 - 5 days per week regularly, except during peak periods when 5 days per week is needed in the office. Remote work is possible 1 day per week. Ability to work remotely is subject to change.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check within the past 12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.