HR Program Coordinator

California State University, Long Beach; Long Beach (CA); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program

Job summary

California State University, Long Beach (CSULB) is seeking an HR Program Coordinator to administer the Driver Authorization and Safe Driver Program, and to support HR programs, background screening, and related activities. The role involves backfilling for Fee Waiver and leading Staff Emeritus administration while maintaining high service standards.

The position offers an opportunity to engage in workforce relations and to participate in bargaining-related activities within Staff Human

Qualifications

• Equivalent to a bachelor's degree in a related field and two years of related experience; three years preferred.
• Project coordination experience preferred.
• University experience preferred.
• Position will work at the CSULB HR Office 4-5 days per week; remote work is possible 1 day per week.

Responsibilities

• Coordinates the Driver Authorization and Safe Driver Program, including applications, training, DMV/EPN monitoring, compliance tracking, audits, and department communication.
• Provides administrative and operational support for HRM, including website/guideline updates, purchasing and budget support, facilities coordination, and special projects.
• Backup support for Fee Waiver and primary support for Staff Emeritus program, including records, communications, reporting, and customer service.
• Coordinates background screening and LiveScan processes for guests and volunteers, including initiation, tracking, documentation, and results communication.
• Supports employee training and recognition programs through event coordination, course administration, SharePoint updates, and participation tracking.
• Coordinates follow-up with separated employees to support completion of Exit Surveys and related reporting.

Skills

HR administration

Project coordination

Employee relations

Policy compliance

Education

Bachelor's degree

Tools

PeopleSoft HR

Job description

HR Program Coordinator

Job No: 563482

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Confidential, Job SearchCategory/Discipline: Administrative, Appointment Type: Temporary, Time Basis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthen California's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under general direction, the incumbent administers and coordinatesthe Driver Authorization and Safe Driver Program, ensuring driverapplications, training, compliance requirements, and relateddocumentation are accurately maintained and processed. The positionalso provides support for HR programs and operations, includingbackground screening, training and recognition, exit surveys, FeeWaiver, Staff Emeritus, and other departmental and administrativeactivities.

This position also provides strategic program support involving avariety of employee and labor relations function within Staff HumanResources. This role grants the incumbent access to management'sstrategies and positions on collective bargaining negotiations atCSU Long Beach.

Key Responsibilities

• DRIVER AUTHORIZATION & SAFE DRIVER PROGRAM. Coordinates thecampus Driver Authorization and Safe Driver Program, includingdriver applications, required training, DMV/EPN monitoring,compliance tracking, audits, and communication with campusdepartments.
• DEPARTMENT & ADMINISTRATIVE SUPPORT. Providesadministrative and operational support for HRM, including websiteand guideline updates, purchasing and budget support, facilitiescoordination, and special projects.
• HR PROGRAM & PROJECT SUPPORT. Provides backup support forFee Waiver and is the primary support for the Staff Emeritusprogram, assisting with program administration, records,communications, reporting, and customer service.
• BACKGROUND SCREENING. Coordinates background screening and LiveScan processes for guests and volunteers, including initiation,tracking, documentation, and communication of results.
• RECOGNITION PROGRAMS. Supports employee training andrecognition programs through event coordination, courseadministration, SharePoint updates, and tracking of participationand feedback.
• EXIT SURVEY FOLLOW-UP. Coordinates follow-up with separatedemployees to support completion of Exit Surveys and preparesrelated tracking reports for management.

Department

Staff Human Resources

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Confidential Administrative Support I

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for this position is $4,261 -$5,000 per month commensurate with candidate's education,experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $4,261 - $8,166 per month.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

This position demonstrates exceptional attention to detail andexpertise in human resources, payroll, and personneladministration, with the ability to accurately process and audit ahigh volume of staff, faculty, student, and person-of-interesttransactions. They possess comprehensive knowledge of CSU anduniversity personnel policies, payroll procedures, and PeopleSoftHR systems, enabling them to review, validate, and enter complexemployment data while ensuring compliance, accuracy, and dataintegrity. The successful candidate proactively identifiesdiscrepancies, collaborates with departments and Human Resourcesoffices to resolve issues, provides guidance and training onprocedural requirements, and maintains accurate records to supportpayroll processing and system consistency. They are skilled atdeveloping process documentation, creating electronic forms andworkflows, managing onboarding-related activities, and ensuringtimely completion of transactions in support of universityoperations.

In addition, the ideal candidate excels in cross-campus payrollcollaboration, applying a strong understanding of CSU technicalletters, collective bargaining agreements, and payroll regulationsto process leave, disability, compensation, separation, and specialpayment transactions. They work effectively with payroll, budget,fiscal, and human resources partners across multiple campuses toresolve discrepancies, troubleshoot system issues, maintaincompliance, and ensure the accuracy of employee records and payrolldata. Their analytical skills enable them to reconcile complexdata, audit reports, monitor transaction statuses, and recommendcorrective actions that support operational efficiency and payrollintegrity.

Equally important, the ideal candidate is committed to deliveringoutstanding customer service through the Employee Self Service HelpDesk by providing timely, accurate, and professional assistance tofaculty, staff, and students. They respond promptly to inquiries,document interactions thoroughly, resolve issues whenever possible,and ensure employees receive complete and reliable informationregarding self-service tools and employment-related processes. Withstrong communication, problem-solving, and organizational skills,they effectively manage multiple priorities, support walk-in andreferred customers, and contribute to special projects and otherassigned duties while fostering a positive, service-orientedexperience for the university community.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence".

Education and Experience

• Equivalent to a bachelor's degree in a related field and twoyears of related experience required. Three years of relatedexperience preferred.

• Project coordination experience preferred.

• University experience preferred.

• Position will need to work at the CSULB HR Office location 4 - 5days per week regularly, except during peak periods when 5 days perweek is needed in the office. Remote work is possible 1 day per week. Ability to work remotely is subject to change.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-StateEmployment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes

08 November 2026