Coordinator for Conflict Resolution and FA Personnel File

California State University, Long Beach; Long Beach (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Long Beach seeks a Coordinator for Conflict Resolution and FA Personnel File to support the conflict resolution program and manage Faculty Affairs personnel files. This temporary, full-time role (1.0 FTE) is based in Southern California's Long Beach campus.

Reporting to the Conflict Resolution Manager and the Director of Employee and Labor Relations, the position handles file management, confidential records, and Maxient case records, while coordinating outreach and

Qualifications

• Experience handling confidential and sensitive information with a high degree of discretion.
• Experience using electronic filing systems and document management.
• Familiarity with case/document management systems (e.g., Maxient, PeopleSoft, SharePoint).

Responsibilities

• Faculty and Unit 11 File Management.
• Serve as primary coordinator and case manager for faculty-wide conflict resolution intake; maintain confidential digital case records.
• Coordinate outreach, education, and development activities related to conflict resolution and workplace climate.
• Lecture preemployment screening in compliance with Education Code § 89521; contact prior employers for finalists.

Skills

Confidential information handling

Electronic filing

Maxient case management

PeopleSoft

SharePoint

Communication skills

Time management

Tools

Maxient

PeopleSoft

SharePoint

Job description

Coordinator for Conflict Resolution and FA PersonnelFile

Job No: 563131

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.
As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.
Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits,and professional growth.

Job Summary

Under the general direction of the Conflict Resolution Manager and the Director of Employee and Labor Relations, this position plays acritical role in supporting the conflict resolution program whileserving as the primary point of contact for Faculty and Unit 11personnel file management within Faculty Affairs.

Key Responsibilities

• Faculty and Unit 11 File Management.


• Serve as primary coordinator and case manager for faculty -wideconflict resolution intake and related process support. Maintainaccurate and confidential digital case records in Maxient.


• Coordinate outreach, education, learning, and developmentactivities related to conflict resolution, workplace climate, andrelated matters.


• Lecture preemployment screening in compliance with EducationCode § 89521. Conduct outreach to prior employers for finalistcandidates.

Department

Employee Relations

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Rate: The hiring rate for this position is$4,047 ( Step 1).


• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $4,047 (Step #1) - $5,896 (Step #20) permonth.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed atleast half-time (.50 FTE) with an appointment lasting more than sixmonths and one day. Benefits eligibility and offerings may varybased on appointment type, classification, and applicablecollective bargaining agreement. Eligible employees may have accessto a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.


• Health Coverage: A variety of medical, dental,and vision plans.


• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.


• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.


• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.


• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

Experience handling confidential and sensitive information with ahigh degree of discretion. Demonstrated experience managingelectronic and/or hard-copy filing systems, processing and trackingdocuments with strong attention to detail. Coordinating requestsand maintaining logs or tracking systems. Experience using databaseor case/document management systems (e.g., Maxient, PeopleSoft,SharePoint, or similar). Ability to communicate timely andaccurately. Excellent written and verbal communication skills.Excellent time management skills. Strong organizational skills andability to multi task.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a \"vision of excellence\".

Education and Experience

Four years of progressively responsible administrative experience,preferably in Human Resources, Faculty Affairs, Academic Affairs,and/or records management, file administration, orcompliance-driven environments required.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-StateEmployment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes: 04 November 2026