Fiscal

California State University, Long Beach; Long Beach (CA); On-site; USD 59,000 - 86,000; Full time

Benefits offered by this job

Paid Time Off

Health, dental, vision coverage

Retirement Plans

Tuition benefits

Job summary

California State University, Long Beach (CSULB) invites applications for a Fiscal & Personnel Analyst in the Division of Information Technology. The role supports budgeting, accounting, purchasing, HR, and administrative operations to help DOIT run efficiently.

You will coordinate procurement, payroll, timekeeping, and compliance, oversee chargeback operations, and provide analytical insights to improve processes.

Qualifications

• Bachelor's degree in a related field or equivalent required.
• Three years of related fiscal/administrative experience required; four years preferred.
• Experience with budgeting, revenue and expenditure reconciliation, requisitions, and purchase orders.
• Experience with payroll and timekeeping; knowledge of PeopleSoft is a plus.
• Strong Excel skills and ability to work with diverse campus stakeholders.

Responsibilities

• Provide division-level budgeting, accounting, purchasing, HR, and administrative support for DOIT.
• Oversee revenue/expense tracking, reconciliations, AP/AR and invoicing; manage procurement processes.
• Support HR, personnel, and division recruitment; oversee payroll and timekeeping.
• Lead IT Bundle Chargeback operations including forecasting and SLAs; assist with special projects.

Skills

Budgeting & forecasting

Revenue & expenditure reconciliation

Accounts payable/receivable

Advanced Excel

Payroll & timekeeping

Independent judgment

Cross-cultural communication

Procurement knowledge

Education

Bachelor's degree in related field

Three years of related experience

Four years of progressively responsible experience

Tools

PeopleSoft

Job description

Fiscal & Personnel Analyst

Job No: 563537

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 9 - CSUEU - TechnicalSupport Services, Appointment Type: Probationary, Time Basis: FullTime

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers aninspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives.

As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer.

Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the direction of the Director of Business Operations, theFiscal & Personnel Analyst is responsible for a wide range ofbudgeting, accounting, purchasing, human resources, andadministrative operations that support to the Division ofInformation Technology (DOIT).

Key Responsibilities

• Provide division level and fiscal support for revenue andexpense tracking, budget tracking, account reconciliations,accounts receivable functions, accounts payable functions,including approving invoices. Oversee the division procurementprocess including requisition approval, monthly procurement cardpurchase reporting oversight, and division and expenditure andpayment tracking.

• Provide support of the Human Resources, Personnel, and DivisionRecruitment activities. Oversee Payroll and Timekeeping functionsfor both staff and student assistants. Ensures compliance with allPayroll policies and procedures.

• Serves as lead for the IT Bundle Chargeback operation includingadvance planning, fiscal reconciliation, forecasting, managingmaintenance and service level agreements and purchasing for theChargeback operation. Provide assistance, research, and independentanalysis relating to special projects impacting the Chargebackoperation.
• Oversees the division purchasing process. Coordinates andadministers the division's purchasing activities in accordance withCSU, CSULB, and applicable procurement policies and procedures.Provides independent administrative and analytical support forrequisitions, purchase orders, contractual services, maintenancerenewals, and related procurement activities.

• Coordinates, reviews, and processes Procurement ComplianceReview (PCR) requests. Acts as back up to the ProcurementCompliance and Accessibility Manager.

• Communicate clearly and effectively, with technical andnon-technical individuals within a culturally diverse campusenvironment. Maintains a professional demeanor. Maintains ITprofessional standards of anonymity for data that resides on campusservers and computer systems. Maintains confidentiality of allinformation. Attend and participate in departmental and teammeetings. Perform other duties as assigned to meet the needs andobjectives of the department and/or division.
• Communicate clearly and effectively, with technical andnon-technical individuals within a culturally diverse campusenvironment. Maintains a professional demeanor.
• Maintains IT professional standards of anonymity for data thatresides on campus servers and computer systems. Maintainsconfidentiality of all information. Attend and participate indepartmental and team meetings. Perform other duties as assigned tomeet the needs and objectives of the department and/ordivision.

Department

Division of Information Technology

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a regular/probationary position.

Classification

Admin Analyst/Specialist - Exempt I

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for this position is $5,274(Step #1) - $6,960 (Step #15) per month commensurate withcandidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $5,274 (Step #1) - $7,684 (Step #20) permonth.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to helpprospective employees understand the full value of the CSU benefitspackage and how it complements base salary.

Knowledge, Skills, and Abilities

The idea candidate will have experience with budgeting, reconcilingrevenue and expenditures, processing requisitions and purchaseorders, advanced Excel skills, experience processing payroll and/ortimecards, the ability to use independent judgment to make sounddecisions, and the ability to interpret and apply a wide range ofmulti-task projects and competing priorities.

Ability to communicate with an ethnically and culturally diversecampus community. Ability to follow all university policies,procedures, and guidelines including but not limited to safety,civility, information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field and threeyears of related experience required.
• Four years of progressively responsible experience in fiscal andadministrative support or assignments is preferred.
• Experience working directly with management personnelpreferred.
• Experience with expense and revenue account reconciliation.
• Experience with PeopleSoft.

Physical Summary

Light work - Job involves some lifting of mediumweight objects (10-20 pounds) and/or 10% - 20% of the job involvesstanding or walking.

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/CSU Out-of-State Employment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes: 11 November 2026