Payroll/Accounts Payable Specialist

Port of Huntsville; Huntsville (AL); On-site; USD 59,000 - 88,000; Full time

Job summary

Huntsville-Madison County Airport Authority is seeking a Payroll/Accounts Payable Specialist to support its financial operations by processing payroll and accounts payable transactions. The role involves daily accounting tasks, maintaining records, and preparing reports, while ensuring accuracy and compliance with procedures.

The ideal candidate will have 5+ years in related accounting work, familiarity with UKG/Kronos, and a high school diploma with a preferred bachelor's degree in a related

Qualifications

• High school diploma or GED required; 5+ years in accounts payable, payroll, bookkeeping, or related accounting experience.
• Bachelor's degree in Business Administration, Accounting, Finance or related field preferred.
• Experience using UKG/Kronos or comparable automated payroll system preferred.
• Knowledge of payroll processing procedures and payroll tax requirements.
• Familiarity with accounts payable processes, vendor records, and general ledger reconciliations.

Responsibilities

• Process payroll and accounts payable transactions accurately and timely.
• Perform daily accounting tasks, posting, balancing, and reconciling financial records.
• Prepare routine and special financial reports as required.
• Maintain accurate payroll, vendor, and financial documents and records.
• Provide courteous customer service to employees, vendors, and internal staff.

Skills

Payroll processing

Accounts payable

Data entry accuracy

Spreadsheet software

Reconciliations

Internal controls

Confidentiality

Customer service

Communication

Education

Bachelor's degree in Business Administration/Accounting/Finance

High school diploma or GED

Tools

UKG/Kronos

Job description

Salary Range ($58,788 - $88,182)

The Huntsville-Madison County Airport Authority is accepting applications for the position of Payroll/Accounts Payable Specialist. This position performs accounting and administrative work in support of the Authority's financial operations, with primary responsibility for processing payroll and accounts payable transactions. The position performs daily accounting functions, maintains accurate financial records, processes financial documents, and prepares routine and special reports as required. Work includes verifying, posting, reviewing, balancing, and reconciling financial documents and records to ensure accuracy and compliance with established procedures. The position also provides courteous and efficient customer service to internal and external customers, including employees, vendors, co-workers, and callers.

Applicant should have knowledge of:

• Modern office procedures and practices, including the operation of computers, printers, calculators, copiers, scanners, and other standard office equipment.
• Accounting, payroll, and spreadsheet software.
• Payroll processing procedures and applicable payroll tax requirements.
• Payroll deductions, garnishments, leave records, and employee payroll changes.
• Bookkeeping functions and practices related to accounts payable.
• Accounts payable processes, including invoice processing, payment documentation, vendor records, and account reconciliation.
• Basic accounting principles and practices related to general ledger accounts, journals, reconciliations, and financial records.
• Financial recordkeeping and documentation practices.
• Internal controls applicable to payroll, accounts payable, banking, and financial transactions.
• Records management practices and the proper handling of confidential employee and financial information.
• Customer service principles and practices.

Applicant should have skill in:

• Processing payroll and accounts payable transactions accurately and timely.
• Reviewing, verifying, posting, balancing, and reconciling financial information and records.
• Performing detailed financial and payroll data entry with a high degree of accuracy.
• Using automated payroll, accounting, and spreadsheet software.
• Maintaining accurate accounting, payroll, vendor, and financial records.
• Preparing reports, spreadsheets, reconciliations, and other financial documents.
• Researching and resolving routine payroll, accounts payable, and accounting discrepancies.
• Organizing work, prioritizing assignments, and managing multiple recurring deadlines.

Applicant shoul have ability to:

• Perform accounting, payroll, accounts payable, and administrative tasks quickly and accurately.
• Compile, organize, maintain, and summarize statistical and financial information.
• Review financial documents and transactions for accuracy, completeness, appropriate authorization, and compliance with established procedures.
• Balance and reconcile accounts and financial records.
• Communicate effectively, both orally and in writing, with employees, vendors, management, co-workers, and the public.
• Use accounting, payroll, spreadsheet, and other financial software effectively.
• Maintain strict confidentiality and exercise appropriate discretion when handling employee payroll, banking, vendor, and financial information.
• Establish and maintain effective working relationships with employees, supervisors, vendors, banking representatives, and other external contacts.
• Interpret and apply established policies, procedures, internal controls, and administrative guidelines within the scope of assigned responsibilities.
• Identify discrepancies and resolve routine problems using established procedures.
• Recognize nonstandard transactions, significant discrepancies, or matters requiring higher-level accounting judgment and refer them to the Controller.
• Organize and prioritize work while meeting recurring payroll, accounts payable, month-end, year-end, audit, and reporting deadlines.
• Adapt to new payroll, accounting, and financial software systems and technology.
• Provide professional and courteous customer service while representing the Finance Department and Airport Authority.

Minimum Qualifications

High school diploma or GED is required; and five (5) or more years of accounts payable, payroll, bookkeeping, or related accounting experience is required.

Bachelor of Science degree in Business Administration, Accounting, Finance or a related field is preferred.

Experience using UKG/Kronos or a comparable automated payroll system is preferred.

The Airport Authority's excellent benefits include: Local Government Health Insurance (BCBS), Health Reimbursement Account, State Retirement, 100% Employer Paid Long-Term Disability, Educational Assistance, and Employer Paid Life Insurance.

Drug Free Workplace