Payroll/Accounts Payable Coordinator

Michelman Robinson; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Michelman Robinson in Los Angeles, CA seeks a payroll professional to coordinate biweekly payroll processing, adjustments, and related accounting using UKG Ready in a fast-paced law firm environment.

You will resolve payroll inquiries, perform tax reconciliations, validate deductions and benefits, and assist with audits while maintaining strict confidentiality and partnering with HR and finance. A bachelor’s in accounting or business and 4+ years multistate payroll experience are preferred.

Qualifications

• Bachelor’s degree in accounting or business preferred.
• 4+ years multistate payroll experience required.
• 2+ years UKG payroll experience; UKG Ready experience preferred.

Responsibilities

• Process biweekly payroll, payroll adjustments, final pay, and off-cycle payments using UKG Ready.
• Research and resolve payroll inquiries and discrepancies in a timely manner.
• Maintain and validate time and attendance records in UKG Ready.
• Perform payroll tax reconciliations and assist with quarterly/annual payroll tax reporting.
• Review payroll registers and reconcile deductions, funding, and GL balances.
• Calculate and process monthly originating bonuses and Of Counsel compensation.
• Coordinate with HR to validate deductions and 401(k) contributions.
• Maintain vacation and sick leave accrual records and payout calculations.
• Prepare recurring payroll reports and reconciliations for management.
• Prepare and reconcile payroll general ledger entries.

Skills

Payroll processing

Discrepancy resolution

Payroll tax knowledge

Payroll reconciliation

Confidentiality and internal service

Communication

Time management

Education

Bachelor’s degree in accounting or business

Tools

UKG Ready

Excel

Job description

Under general supervision, independently coordinate accurate and timely biweekly payroll processing, payroll reconciliations, compliance support, and specialized accounting activities. Provide secondary accounts payable support while maintaining confidentiality and responsive internal service.

Duties and Responsibilities

• Process biweekly payroll, payroll adjustments, final pay, and off-cycle payments using UKG Ready.
• Research and resolve internal and external payroll inquiries and discrepancies in a timely manner.
• Maintain and validate time and attendance records in UKG Ready.
• Perform payroll tax reconciliations, support quarterly and annual payroll tax reporting, and research tax notices.
• Review payroll registers and reconcile payroll deductions, funding, and general ledger balances.
• Calculate and process monthly originating bonuses and Of Counsel compensation in coordination with payroll and accounting.
• Coordinate with HR to validate benefits deductions, reconcile 401(k) contributions, and support related reporting.
• Maintain accurate vacation and sick leave accrual records and support applicable payout calculations.
• Prepare recurring payroll reports and reconciliations for management review.
• Prepare and reconcile payroll general ledger entries.
• Support payroll, benefits, and workers’ compensation audits.
• Maintain payroll documentation and controls; perform other duties as assigned.
• Assist with timely review and processing of invoices and check requests.
• Support weekly AP disbursements and related payment documentation.
• Maintain accurate and organized records consistent with Firm policies and internal controls.
• Assist with employee expense processing through UKG.
• Support special projects for the Director of Accounting & Finance and CFO.

Client Relations

• Consistently promote and model courteous service promptly and efficiently, maintaining positive relationships with internal and external clients through professional and honest interaction.
• Respond to information requests quickly and professionally with recognition that the request serves a client or Firm need.
• Safeguard and keep information, observations, or viewpoints regarding Firm and client business matters confidential.

Skills and Abilities

• Proactively identify payroll discrepancies, research root causes, and recommend corrective action.
• Ability to independently calculate and validate payroll payments and adjustments.
• Working knowledge of federal, state, and local payroll tax and wage-and-hour requirements.
• Strong Excel skills, including pivot tables, XLOOKUP, and reconciliation formulas.
• UKG payroll experience required; UKG Ready platform experience preferred.
• Strong numerical accuracy, accounting fundamentals, and reconciliation skills.
• Excellent written and verbal communication skills; discretion with confidential employee data.
• Ability to prioritize competing deadlines, document work clearly, and follow through independently.

Education and Work Experience

• A bachelor’s degree in accounting or business, preferred.
• At least four (4) years of multistate payroll experience in a middle-market environment.
• At least two (2) years of UKG payroll experience; UKG Ready experience preferred.

Working Conditions

• This position works in a professional office environment and is required to sit for prolonged periods using a computer and telephone.
• Occasionally required to lift items 15 pounds or less.
• During periods of heavy workload, it is required to work before and after scheduled work hours, as well as during weekend days.

MR is an equal opportunity employer and provides reasonable accommodations in the application process and workplace.