Payroll & Accounting Specialist — Nonprofit Finance

PSS; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

PSS in New York City is seeking a Payroll & Accounting Specialist to support the Finance Department. This full-time, non-exempt role handles payroll processing, benefits allocations, and various accounting tasks to ensure accurate financial records and regulatory compliance.

You will work closely with HR and program staff to verify timesheets, maintain PTO balances, and process invoices. A bachelor’s degree in accounting and strong Excel/QuickBooks skills are preferred.

Qualifications

• Bachelor’s degree in accounting strongly preferred.
• Excellent interpersonal and organizational skills.
• Strong computer skills, Excel, Word, Outlook and knowledge of QuickBooks preferred.
• Knowledge of maintaining files.
• Excellent communication skills (written and oral).

Responsibilities

• Payroll Administration: Collect, review, and verify employee timesheets with supporting documentation; record hours, PTOs, and payroll deductions in Excel; communicate with staff on discrepancies; track PTO balances; ensure proper wage calculations and tax withholdings; maintain payroll records per regulations; allocate benefit invoices (health, dental, life, disability, 403(b)).
• Accounting & Financial Operations: Perform monthly credit card reconciliations; review and record invoices; manage FedEx account; process catering invoices; assist with PO tracking and documentation; ensure financial transactions are recorded and supported.
• Collaboration & Compliance: Work with HR to maintain accurate employee records; enforce internal controls and policies; support audits with organized payroll and financial documentation.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor's degree in accounting

Tools

Excel

Word

Outlook

QuickBooks

Job description

PSS in New York City is seeking a Payroll & Accounting Specialist to support the Finance Department. This full-time, non-exempt role handles payroll processing, benefits allocations, and various accounting tasks to ensure accurate financial records and regulatory compliance.

You will work closely with HR and program staff to verify timesheets, maintain PTO balances, and process invoices. A bachelor’s degree in accounting and strong Excel/QuickBooks skills are preferred.