Nonprofit Payroll & Accounting Specialist

Greenyard; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Presbyterian Senior Services is seeking a Payroll & Accounting Specialist to support the Finance Department in managing payroll, benefits, and related accounting functions. The role requires accurate timesheet processing, PTO tracking, and ensuring regulatory compliance, with responsibilities across payroll and invoicing tasks.

Reporting to the Finance Director, this full-time, non-exempt position emphasizes data integrity, timely processing, and effective collaboration with HR and program staff

Responsibilities

• Payroll Administration: Collect, review, and verify employee timesheets for completeness and accuracy along with supporting documentation
• Payroll Administration: Record hours, PTOs, and payroll deductions in Excel Spreadsheet
• Payroll Administration: Communicate with program staff regarding timesheet discrepancies, errors, or PTO questions
• Payroll Administration: Track and maintain PTO balances for all staff
• Payroll Administration: Ensure proper calculation of wages, overtime, deductions, and tax withholdings are reflected in Excel Payroll spreadsheet
• Payroll Administration: Maintain payroll records in compliance with federal, state, and local regulations
• Payroll Administration: Allocate benefit-related invoices to appropriate programs or cost centers for employee benefits including: Health insurance, Dental and Vision insurance, Life insurance, Short-term and long-term disability, 403(b) Monthly Contributions
• Payroll Administration: Coordinate with HR to ensure accurate employee data and benefit enrollment
• Accounting & Financial Operations: Perform monthly credit card reconciliations and ensure proper documentation of expenses
• Accounting & Financial Operations: Review and record selected invoices for the organization.
• Accounting & Financial Operations: Manage the agency’s FedEx account, including tracking and processing expedited payment shipments
• Accounting & Financial Operations: Create and process catering invoices for program-related activities
• Professionalism and other qualities: Availability, dependability, and willingness to be flexible
• Professionalism and other qualities: Demonstrated ability to solve problems and think strategically

Skills

Payroll processing

Recordkeeping

Regulatory compliance

Communication

Problem solving

Tools

Excel

FedEx system

Job description

Presbyterian Senior Services is seeking a Payroll & Accounting Specialist to support the Finance Department in managing payroll, benefits, and related accounting functions. The role requires accurate timesheet processing, PTO tracking, and ensuring regulatory compliance, with responsibilities across payroll and invoicing tasks.

Reporting to the Finance Director, this full-time, non-exempt position emphasizes data integrity, timely processing, and effective collaboration with HR and program staff