Payroll & Accounting Specialist

Presbyterian Senior Services; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Presbyterian Senior Services is seeking a Payroll & Accounting Specialist to support the Finance Department in managing payroll, benefits, and related accounting functions. The role requires accurate timesheet processing, PTO tracking, and ensuring regulatory compliance, with responsibilities across payroll and invoicing tasks.

Reporting to the Finance Director, this full-time, non-exempt position emphasizes data integrity, timely processing, and effective collaboration with HR and program staff

Responsibilities

• Payroll Administration: Collect, review, and verify employee timesheets for completeness and accuracy along with supporting documentation
• Payroll Administration: Record hours, PTOs, and payroll deductions in Excel Spreadsheet
• Payroll Administration: Communicate with program staff regarding timesheet discrepancies, errors, or PTO questions
• Payroll Administration: Track and maintain PTO balances for all staff
• Payroll Administration: Ensure proper calculation of wages, overtime, deductions, and tax withholdings are reflected in Excel Payroll spreadsheet
• Payroll Administration: Maintain payroll records in compliance with federal, state, and local regulations
• Payroll Administration: Allocate benefit-related invoices to appropriate programs or cost centers for employee benefits including: Health insurance, Dental and Vision insurance, Life insurance, Short-term and long-term disability, 403(b) Monthly Contributions
• Payroll Administration: Coordinate with HR to ensure accurate employee data and benefit enrollment
• Accounting & Financial Operations: Perform monthly credit card reconciliations and ensure proper documentation of expenses
• Accounting & Financial Operations: Review and record selected invoices for the organization.
• Accounting & Financial Operations: Manage the agency’s FedEx account, including tracking and processing expedited payment shipments
• Accounting & Financial Operations: Create and process catering invoices for program-related activities
• Professionalism and other qualities: Availability, dependability, and willingness to be flexible
• Professionalism and other qualities: Demonstrated ability to solve problems and think strategically

Skills

Payroll processing

Recordkeeping

Regulatory compliance

Communication

Problem solving

Tools

Excel

FedEx system

Job description

Make a difference in the lives of New York City’s older adults, their families and the community. For over 60 years PSS has performed vital and important work – through its ten senior centers, two apartment buildings and affiliated programs, the agency touches the lives of over 1,000 people a day. As the Payroll & Accounting Specialist for the PSS Finance Department, you will be responsible for completing various administrative and accounting functions for the department. The Payroll & Accounting Specialist role is vital in ensuring that there is efficient and timely completion of these duties to maximize the capacity and impact of each program in the community.

This is a full-time non-exempt position that reports directly to the Finance Director.

Key Responsibilities

Payroll Administration

• Collect, review, and verify employee timesheets for completeness and accuracy along with supporting documentation
• Record hours, PTOs, and payroll deductions in Excel Spreadsheet
• Communicate with program staff regarding timesheet discrepancies, errors, or PTO questions
• Track and maintain PTO balances for all staff
• Ensure proper calculation of wages, overtime, deductions, and tax withholdings are reflected in Excel Payroll spreadsheet
• Maintain payroll records in compliance with federal, state, and local regulations
• Allocate benefit-related invoices to appropriate programs or cost centers for employee benefits including:
  • Health insurance
  • Dental and Vision insurance
  • Life insurance
  • Short-term and long-term disability
  • 403(b) Monthly Contributions
• Coordinate with HR to ensure accurate employee data and benefit enrollment

Accounting & Financial Operations

• Perform monthly credit card reconciliations and ensure proper documentation of expenses
• Review and record selected invoices for the organization.
• Manage the agency’s FedEx account, including tracking and processing expedited payment shipments
• Create and process catering invoices for program-related activities

Professionalism and other qualities:

• Availability, dependability, and willingness to be flexible.
• Demonstrated ability to solve problems and think strategically.

EEOC AND DEI STATEMENT:
At PSS we are committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We value diversity and strive to create an inclusive and respectful workplace where all individuals are welcomed, supported, and given the opportunity to thrive.
EOE M/F/D/V