Payroll & Accounting Specialist

Aegis Healthcare; Mesa (AZ); Hybrid; USD 58,000 - 67,000; Full time

Benefits offered by this job

22 days PTO

Medical, Dental, Vision insurance

401(k) with employer matching

Life, Disability Insurance

Referral bonuses

Job summary

Aegis Healthcare is hiring a Payroll and Account Specialist to manage full-cycle payroll processes and related accounting tasks. You will safeguard data integrity and ensure timely compensation for staff across multiple entities.

You will work within a hybrid environment based in Phoenix, AZ, and collaborate with finance and clinical teams to maintain accurate payroll records and regulatory compliance.

Qualifications

• Experience with full-cycle payroll processing.
• Experience with general ledger bookkeeping.
• Proficient with isolved time tracking/payroll.
• Advanced Excel skills (VLOOKUP/Pivot Tables).
• Ability to maintain strict confidentiality.

Responsibilities

• Review, audit timecards, visit differentials, and overtime.
• Process full-cycle payroll for multiple entities.
• Handle benefit deductions (health, HSA, 401(k), garnishments).
• Enter new hire data and payroll profiles into core system.
• Reconcile payroll GL and invoices to resolve variances.
• Prepare year-end W-2s and audit support reports.

Skills

Payroll processing

Time tracking

GL reconciliation

Isolved

Excel

Compliance

Confidentiality

Multi-entity payroll

Education

High school diploma

Associate/Bachelor in Accounting/Finance/HR

Tools

Isolved

Job description

About Us

At Aegis Healthcare, we're expanding our team and are seeking a dynamic and analytical Payroll and Account Specialist who shares our passion for making healthcare better for all. If you're someone who values meaningful work, thrives in a supportive environment, and believes in enriching the lives of those you encounter, this may be the perfect opportunity for you.

• Location: Phoenix, AZ (Remote / Hybrid structure)
• Compensation: $28-$32
• Status: Full-Time
• Schedule: Monday - Friday, 8 AM - 5 PM

About Us

At Aegis Healthcare, we're expanding our team and are seeking a dynamic and analytical Payroll and Account Specialist who shares our passion for making healthcare better for all. If you're someone who values meaningful work, thrives in a supportive environment, and believes in enriching the lives of those you encounter, this may be the perfect opportunity for you.

• Location: Phoenix, AZ (Remote / Hybrid structure)
• Compensation: $28-$32
• Status: Full-Time
• Schedule: Monday - Friday, 8 AM - 5 PM

About The Role

At Aegis Healthcare, our administrative teams ensure our clinical operations run seamlessly to support our patient-focused continuum of care. As a Payroll and Account Specialist, you will be a critical anchor for our finance team (is this your team?), ensuring our employees are compensated accurately and on time, while maintaining the precise integrity of our financial accounts.

This is a detail-driven, balanced role for someone who possesses strong numbers acumen, works well independently, and builds trust naturally across our clinical and administrative teams.

Your Key Responsibilities Will Include

• Manage, review, and audit employee timecards, visit differentials, and overtime tracking utilizing the isolved HCM system.
• Execute full-cycle, multi-entity payroll processing accurately and in accordance with strict company and regulatory timelines.
• Process complex benefit deductions, including healthcare allocations (PPO/HDHP), HSA contributions, 401(k) structures, and mandatory garnishments. (wasn't sure if this is part of the role or not)
• Input new hire data, payroll profiles, compensation rates, and tax withholding documentation into the core database. (wasn't sure if this is part of the role or not)
• Reconcile general ledger payroll accounts and cross-reference monthly third-party benefit invoices with internal system deductions to resolve variances.
• Generate standard compliance reports to support year-end W-2 processing and annual internal/external audits.

What Makes You a Great Fit

You're highly organized, analytical, and self-motivated. You possess a sharp eye for data anomalies, communicate clearly with staff regarding payroll inquiries, and feel genuinely passionate about supporting the internal team members who care for our "patients".

If you want to make a meaningful difference behind the scenes by supporting a dedicated healthcare workforce, we'd love to hear from you.

Perks & Benefits

At Aegis Healthcare, we believe in creating supportive, enriching environments for our team members. Here's what we offer:

• Career Longevity: Our average employee tenure is 5 years.
• Meaningful Work: Support the frontline clinical teams providing person-centered care to vulnerable populations.
• Employee Experience: Fun perks, rewards, and recognition programs.
• Comprehensive Benefits Package: 22 days of PTO, Medical, Dental, and Vision insurance options, 401(k) with employer matching, Life, Accident, and Disability Insurance, and Referral bonuses.

Qualifications

• Have a high school diploma or GED
• Have at least 2 to 5 years of combined experience in full-cycle payroll processing and general ledger bookkeeping/accounting.
• Direct, hands-on experience utilizing isolved for time tracking or payroll administration is highly preferred.
• Possess advanced proficiency in Microsoft Excel (including VLOOKUPs and Pivot Tables).
• Have a high school diploma or equivalent (Associate's or Bachelor's degree in Accounting, Finance, or HR is strongly preferred).
• Demonstrate an exceptional track record of maintaining absolute confidentiality regarding sensitive payroll and financial records.

What Makes Aegis Stand Out?

Our mission is simple yet profound: enrich every life we encounter. From our employees to patients and their families, we strive to provide service rooted in care, compassion, and expertise. Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly.

Make a Difference with Aegis

Are you ready to impact lives every day, while growing within a company that values your dedication and contributions? We are expanding our team and seeking extraordinary individuals like you to join us on this inspiring mission.

We CELEBRATE DIVERSITY, are committed to fostering an inclusive environment for all employees, and have a Zero Tolerance policy for workplace discrimination. Aegis Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.