Fiscal Officer

Pickaway County District Public Library; Circleville (OH); On-site; USD 90,000 - 140,000; Full time

Job summary

Pickaway County District Public Library seeks a Chief Financial Officer to manage financial operations and ensure compliance with all applicable laws and policies. This role reports to the Board of Trustees and supervises the Assistant Fiscal Officer.

The CFO will prepare fiscal reports, oversee payroll, investments, and cash handling, and advise the director and Board on financial condition, while maintaining asset inventory and accurate records.

Qualifications

• Bachelor’s degree in Business or Accounting or equivalent experience in public entity accounting.
• Knowledge of bookkeeping and accounting practices and ability to maintain detailed, accurate accounting.
• Ability to handle confidential information with discretion.
• Proficiency in the use of common computer software programs and the ability to use library-specific software.
• Strong attention to detail.
• Bondable.

Responsibilities

• Develops and maintains knowledge of applicable state and federal guidelines and laws related to financial recordkeeping in an Ohio public library.
• Prepares monthly and annual fiscal reports for Board of Trustee meetings; attends Board meetings and presents fiscal reports.
• Ensures that all financial records are accurately maintained in accordance with Ohio Administrative Code.
• Receives and deposits funds in the authorized depository(s); Manages the investment of library funds.
• Oversees payments by check and electronic transfer and the processing of all payroll and associated benefit payments.
• Works with the library director to prepare an annual appropriation proposal.
• Advises the Board of Trustees and library director on the financial condition of the library.
• Manages the library’s asset management inventory.
• Oversees and sets procedures to ensure accurate cash handling.
• Writes and maintains Board of Trustee meeting minutes and other Board documentation as directed by the Board.
• Hires, trains, and supervises the Assistant Fiscal Officer.
• Exhibits expert-level knowledge of library policies.
• Utilizes e-mail, voicemail and other library technology to maintain open channels of communication.
• Demonstrates a positive attitude and supports library goals and objectives.
• Performs additional duties as assigned including leading and serving on task forces, committees, etc.

Skills

Public entity accounting

Financial reporting

Budgeting

Confidentiality

Attention to detail

Team leadership

Education

Bachelor’s degree in Business or Accounting

Equivalent public entity accounting experience

Tools

Accounting software

Office software

Job description

DEPARTMENT: Fiscal Office
REPORTS TO: Board of Trustees
FLSA: Exempt
RANGE: n/a

Position Summary

Serves as the chief financial officer of the library and ensures that financial operations comply with local policies and applicable federal, state, and local financial laws and regulations.

• Develops and maintains a working knowledge of applicable state and federal guidelines and laws related to financial recordkeeping in an Ohio public library.
• Prepares monthly and annual fiscal reports for Board of Trustee meetings; attends Board of Trustee meetings and presents fiscal reports.
• Ensures that all financial records are accurately maintained in accordance with Ohio Administrative Code.
• Receives and deposits funds in the authorized depository(s); Manages the investment of library funds.
• Oversees payments by check and electronic transfer and the processing of all payroll and associated benefit payments.
• Works with the library director to prepare an annual appropriation proposal.
• Advises the Board of Trustees and library director on the financial condition of the library.
• Manages the library’s asset management inventory.
• Oversees and sets procedures to ensure accurate cash handling.
• Writes and maintains Board of Trustee meeting minutes and other Board documentation as directed by the Board.
• Hires, trains, and supervises the Assistant Fiscal Officer.
• Exhibits expert-level knowledge of library policies.
• Utilizes e-mail, voicemail and other library technology to maintain open channels of communication.
• Demonstrates a positive attitude and supports library goals and objectives.
• Performs additional duties as assigned including leading and serving on task forces, committees, etc.

Minimum Qualifications

• Bachelor’s degree in Business or Accounting OR equivalent experience in public entity accounting
• Knowledge of bookkeeping and accounting practices and ability to maintain detailed, accurate accounting
• Ability to handle confidential information with discretion
• Proficiency in the use of common computer software programs and the ability to use library-specific software
• Strong attention to detail
• Bondable

Preferred Qualifications

• Bachelor’s degree in Business or Accounting AND equivalent experience in public entity accounting
• Experience working in a public library

Physical Demands and Working Conditions

• Ability to operate standard office equipment, daily
• Ability to push book trucks with up to 150 pounds of materials on them, rarely
• Ability to perform repeated reaching, bending, climbing and squatting, occasionally
• Ability to work in a team setting
• Requires availability for extended hours as needed
• Requires evenings and weekends as needed
• Requires periodic participation and attendance at events and trainings
• Requires ability to travel to off-site locations