Customer Services Specialist

Columbus Metropolitan Library

Columbus (OH)

On-site

USD 24,576 - 31,739

Part time

14 days+

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Benefits offered by this job

Comprehensive medical, dental, and vision plans

Generous paid time off

Employee assistance programs

Public Service Loan Forgiveness eligibility

Access to mental health resources

Job summary

A public library system in Columbus, Ohio is seeking a part-time Customer Services Specialist. You will serve as a primary contact for customers, ensuring a positive experience through effective communication and problem-solving. Responsibilities include processing library materials, assisting customers with accounts, and resolving inquiries. Ideal candidates possess a High School Diploma and good knowledge of library technology. The role includes a robust benefits package and a commitment to diversity.

Qualifications

High School Diploma or G.E.D. required.
Ability to express self effectively and concisely, both orally and in writing.
Knowledge of Internet and database services.
Ability to operate library technology including personal computer, email, and software programs.
Ability to utilize reliable transportation to promptly report to job assignment.

Responsibilities

Serve as a primary contact point for customers using the library.
Ensure a positive customer experience by determining customer needs.
Process and sort materials accurately and efficiently.
Assist customers with library card accounts and transactions.
Troubleshoot technology problems at the location.

Skills

Effective communication

Customer service orientation

Knowledge of library technology

Problem-solving skills

Basic computer skills

Education

High School Diploma or G.E.D.

Tools

Microsoft Office

Job description

Job Title: Customer Services Specialist (20/24 hrs./Non-Exempt/Part-time)
Location: Martin Luther King Branch
Starting Pay Range: $17.84 - $23.04 hourly (commensurate with experience)
Note: For internal candidates, pay adjustments are made in accordance with our Compensation and Salary Administration policy

Our Commitment to Diversity

Open to all doesn’t just apply to our customers, it applies to our hiring practices as well. We put respect at the top of our values and that’s how we treat our candidates and employees. The Columbus Metropolitan Library is committed to equal employment opportunity and adheres to these principles in decisions regarding hiring. The Library does not discriminate against employees or applicants for employment based upon their sex, race, national origin, religion, age, disability, sexual orientation, gender, color, ancestry, military or veteran status, gender identity or expression, familial status, genetic information, or any other characteristic protected by federal, state, or local law.

At Columbus Metropolitan Library, we are striving to build a workforce that is as diverse as the communities we serve. Learn more about Our Employee Experience: https://www.columbuslibrary.org/careers/employee-experience/.

What We Offer:

A robust benefits package that supports your physical, mental, and financial well-being.
Comprehensive medical, dental, and vision plans to meet your healthcare needs.
A qualified employer for Public Service Loan Forgiveness.
Access to mental health resources and employee assistance programs for your peace of mind.
Generous paid time off and leave options to balance your work and personal life.
Participation in the Ohio Public Employees Retirement System (OPERS) and additional investment & savings plans.
A variety of voluntary and supplemental insurance plans to complement your lifestyle.

Comprehensive overview of our benefits: https://www.columbuslibrary.org/employee-benefits/

About the Position:

As a Customer Services Specialist, you will serve as a primary contact point for customers using the library. You are responsible for ensuring a positive customer experience by determining customer needs, analyzing and solving problems, and directing customers to appropriate staff and resources. Specific job responsibilities may vary based on work location.

Position Schedule

Combination of mornings, afternoons, and evenings (as scheduled)
Friday/Saturday rotation (as scheduled)
Sundays 1:00‑5:00 p (as assigned)

What You’ll Do:

Processes and sorts materials accurately and efficiently; including returned materials, reserved items for incoming and outgoing delivery, expired reserved materials, and new materials as needed.
Supports location’s customer service plan by proactively greeting customers; answering basic reference and directional questions in person, over the phone, by e‑mail, instant message, etc.; locating or retrieving materials for customers; assisting customers with library technology; supporting the code of conduct; assisting location staff with program preparation at the location and off‑site; and sharing early literacy skills with customers.
Assists customers with library card accounts in person, over the phone, by e‑mail, instant message, etc.; including processing account applications, verifying account information, informing customers of and enforcing account rules and regulations, accepting payment on accounts, and ensuring accuracy of the account.
Manages money at the location, including balancing and reconciling cash drawers, checking receipts and records from various money collection machines, preparing deposits, completing reports, etc.
Resolves customer account disputes by interviewing customer, analyzing account information, communicating about the situation with customer, and negotiating.
Assists with location operations including opening and closing procedures; unlocking or locking of doors; ordering and maintaining location supplies; maintaining public materials and bulletin boards; maintaining location lost and found collections; ensuring that the location is neat, orderly, appealing and inviting to customers and staff; creating daily task schedules; gathering and reporting statistical data and other clerical duties as assigned.
Maintains library collection by identifying and solving problems with library materials; performing cleaning of library materials; processing withdrawn and donated materials; pulling materials from the shelves for review by information staff based on criteria such as condition, age, and frequency of use; maintaining customer reserve shelves; and processing various reports which involve searching for library materials.
Provides training on library technology to customers and staff one‑on‑one; may assist Information staff in classroom settings. Responsible for trouble shooting technology problems at the location, notifying and coordinating with Information Technology staff as needed.
Coordinates volunteer activities, and orients volunteers and new staff to Customer Services Specialist tasks.
Performs additional duties as assigned including serving on task forces, committees, etc.

Minimum Qualifications:

High School Diploma or G.E.D. required.
Ability to express self effectively and concisely, both orally and in writing.
Knowledge of Internet and database services.
Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.
Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

Working Conditions and Physical Demands

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires occasional lifting or pushing of up to 100 lbs. and the frequent lifting or pushing of up to 50 lbs.

Seniority level