Payroll & Accounting Ops. Specialist

Hatchit; Reston (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Babel Street is seeking a Payroll & Accounting Ops Specialist to support payroll processing across U.S. and international operations, reporting to the Accounting Operations Manager and ensuring accuracy, timeliness and compliance. The role will provide operational accounting support and help scale payroll and finance processes.

The position requires 3+ years of payroll or accounting experience, U.S. payroll knowledge, and strong Excel and partnering skills.

Qualifications

• 3+ years of payroll or accounting experience.
• U.S. payroll processing expertise.
• Experience in a multi-entity environment is a plus.
• Solid understanding of payroll regulations and basic accounting workflows.

Responsibilities

• Execute and support end-to-end global payroll processing across multiple entities.
• Prepare payroll-related journal entries and balance sheet reconciliations.
• Support payroll tax compliance activities and audits.
• Collaborate with HR to ensure accurate employee data and payroll improvements.
• Assist with broader accounting tasks including billing, AR, AP, and cash management.

Skills

Attention to detail

Communication

Time management

Education

Bachelor's degree in Accounting or Finance

CPP certification

Tools

Paylocity

NetSuite

HRIS platforms

Job description

hatch I.T. is partnering with Babel Street to find a Payroll & Accounting Ops. Specialist. Please see details below:

About the Role

The Payroll & AccountingOpsSpecialist will support the financial operations of Babel Street by executing payroll processes andassistingwith broader accounting operations. This role reports to the Accounting Operations Manager and is responsible for ensuring accurate, timely, and compliant payroll processing across U.S. andInternational operations,andprovidingoperational accountingsupport across key accounting functionsincluding billing and collections, accounts payable and payments,cash management,tax and other areas. This position requires a detail-oriented, highly responsible,committedand dependableprofessional with strong payroll and foundational accounting knowledge, capable of managing day-to-day payrollactivitiesand supportingthe functionsnoted above. The role will play a keypartinmaintainingpayroll accuracy, supporting compliance efforts, and contributing to scalable, efficient accounting processes as the company continues to grow.

About the Company

Babel Street is the trusted technology partner for the world’s most advanced identity intelligence and risk operations. They deliver advanced AI and data analytics solutions providing unmatched, analysis-ready data regardless of language, proactive risk identification, 360-degree insights, high-speed automation, and seamless integration into existing systems. Babel Street empowers government and commercial organizations to transform high-stakes identity and risk operations into a strategic advantage. The actionable insights we deliver safeguard lives and protect critical assets around the world. Babel Street is headquartered in Reston, Virginia, with regional offices in Boston, MAand Cleveland, OH, and international offices in Australia, Canada, Israel, Japan, and the U.K.

Global Payroll Processing & Coordination

• Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
• Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness
• Coordinate with third-party payroll providers for U.S. and fiveInternational payrolls (Australia, Canada, Israel, Japan, and UK)
• Maintain payroll records and support documentation
• Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance

Financial Statement Close Support

• Prepare payroll-related journal entries for review
• Assist in payroll-related balance sheet reconciliations
• Support timely completion of payroll deliverables

Payroll Tax Compliance & Reporting

• Support payroll tax compliance activities
• Prepare payroll reports for internal stakeholders and audits
• Assist with audit documentation requests

HR & Cross-Functional Collaboration

• Partner with HR to ensure accurate employee data updates
• Collaborate on payroll-related improvements

Accounting Operations Support

• Support the Accounting Operations Manager with broader accounting and finance operation as needed
• Assist with sales tax compliance activities, including data preparation and coordination of filings
• Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
• Assist with ad hoc accounting tasks, reconciliations, and process improvements
• Provide backup support for other operational accounting processes as needed

Education & Certification

• Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred
• CPP certification preferred

Experience and Knowledge

• 3+ years of payroll or accounting experience
• U.S. payroll processing expertise
• Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred
• Experience in a multi-entity environment is a plus
• Working knowledge of U.S. payroll regulations
• Basic understanding of accounting operations and workflows
• Basic understanding of i nternational payroll is a plus

Technical Skills

• Strong working knowledge of payroll systems (Paylocity preferred)
• Familiarity with accounting systems (NetSuite preferred)
• Strong Microsoft Excel skills
• Experience with HRIS platforms is a plus
• Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus

Soft Skills

• Strong attention to detail
• Ability to manage multiple priorities
• Strong communication and collaboration skills
• Ability to escape issues appropriately