Payroll & Accounting Operations Specialist

Gfoat; College Station (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

The City of College Station seeks a Payroll Specialist to manage accurate payroll processing and related functions within the Fiscal Services Department. You will handle timekeeping, deductions, and compliance while maintaining confidential records and supporting accounting operations.

Responsibilities include processing payroll actions, preparing reports, and assisting with year-end filings. Strong attention to detail, discretion, and communication are essential for success in this role.

Qualifications

• Associate's Degree in accounting, finance or related field, and two years’ experience in accounting or finance with three years related customer service, clerical, or function-specific experience or, an equivalent combination of education and experience
• Knowledge of computerized financial applications
• AP, AR, Payroll knowledge
• Customer Service
• Continuous improvement orientation
• Teamwork focused
• Self-starter
• Professional attitude
• Well organized
• Detail oriented
• Problem solving skills
• Communication skills (written and oral)

Responsibilities

• Perform daily payroll operations related to the City’s payroll system and time and attendance system; review additions, deletions and changes in payroll information for accuracy; maintain payroll system and confidentiality of records
• Review compensation and benefit information entered by HR against pay records to ensure accuracy and set year-end deadlines for HR and Payroll functions
• Receive and review payroll records for compliance; enter payroll into the system; process and post payroll actions including IRS wage garnishments, child support checks, benefits withholding, overtime, and workers’ compensation claims; prepare, balance and correct payroll reports
• Prepare bi-weekly ACH payroll transfer file and bank transfer; prepare and check payroll and cash transfer journal entries
• Prepare monthly reports and check requests; submit quarterly, fiscal year end and calendar year end reports including tax deposits, 941 filings, TMRS contributions, W-2s
• Respond to and resolve employee and department payroll inquiries professionally
• Research regulatory updates and implement changes to payroll system; assist with development of payroll policies and procedures
• Maintain unclaimed property check databases; prepare annual report and submit to the state
• Participate in Citywide payroll and time and attendance training and assist with training materials/resources
• Support miscellaneous accounting operations including vendor setup, 1099 processing, auditing voucher packets, processing payments, and month-end close
• Assist with annual audit and continuous improvement of accounting services

Skills

Payroll knowledge

AP/AR knowledge

Customer Service

Detail oriented

Communication skills

Self-starter

Well organized

Problem solving

Education

Associate's Degree in accounting, finance or related field

Bachelor’s Degree in accounting, finance or related field

Tools

Computerized financial applications

Job description

The City of College Station seeks a Payroll Specialist to manage accurate payroll processing and related functions within the Fiscal Services Department. You will handle timekeeping, deductions, and compliance while maintaining confidential records and supporting accounting operations.

Responsibilities include processing payroll actions, preparing reports, and assisting with year-end filings. Strong attention to detail, discretion, and communication are essential for success in this role.