Payroll & Accounting Operations Specialist

City of College Station; College Station (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

City of College Station is seeking a Payroll Specialist under the Payroll Administrator to ensure accurate payroll processing, time and attendance, and confidentiality of payroll records. You will review records, enter payroll data, process garnishments and deductions, prepare ACH transfers, and compile monthly and year-end reports including W-2s and 941 forms.

The role also provides backup for vendor management, accounts payable/receivable, and supports ongoing training and process improvements

Qualifications

• Associate's Degree in accounting, finance or related field with 2 years’ accounting/finance experience and 3 years related customer service.
• Knowledge of computerized financial applications.
• AP, AR, Payroll knowledge.
• Customer service orientation.
• Self-starter with strong organization and attention to detail.
• Strong communication (written and oral).

Responsibilities

• Perform daily tasks related to the operation of the City’s payroll system and time and attendance system; update earnings/deduction codes and cost centers; maintain confidentiality of payroll records.
• Review payroll records for compliance; enter payroll; process and post payroll actions including garnishments, checks, benefits withholding, overtime, workers’ comp; prepare and balance payroll reports.
• Prepare bi-weekly ACH payroll transfers and bank transfers; prepare payroll and cash transfer journal entries.
• Prepare monthly reports and check requests; submit quarterly and year-end reports including tax deposits, 941 filings, TMRS contributions, W-2s.
• Respond to payroll inquiries with timely, professional communication to employees, management, and vendors.
• Research regulatory updates; assist with payroll policies and procedures.
• Maintain unclaimed property check databases; prepare annual report and research returned checks.
• Participate in payroll/time attendance training and assist with training materials/resources.
• Provide accounting operations support (vendor setup, 1099 processing, vouchers, payments, AR, billing, daily cash receipts).
• Support month-end/year-end closing and audits; drive process improvements in accounting services.

Skills

Attention to detail

Communication skills

Problem solving

Teamwork

Self-motivated

Customer service

Organizational skills

Education

Associate's degree in accounting/finance

Bachelor's degree in accounting/finance (preferred)

Job description

City of College Station is seeking a Payroll Specialist under the Payroll Administrator to ensure accurate payroll processing, time and attendance, and confidentiality of payroll records. You will review records, enter payroll data, process garnishments and deductions, prepare ACH transfers, and compile monthly and year-end reports including W-2s and 941 forms.

The role also provides backup for vendor management, accounts payable/receivable, and supports ongoing training and process improvements