Payroll/Accounting Coordinator Trinidad State College

Fremont Economic Development Corporation; Trinidad (CO); On-site; USD 45,000 - 55,000; Full time

Job summary

A local educational institution is looking for a Payroll/Accounting Coordinator to oversee payroll processing and ensure compliance with regulations. This position will manage payroll operations, support accounting functions, and collaborate with various departments. Candidates should have an associate’s degree in accounting and at least two years of experience with automated payroll systems. Strong organizational and communication skills are essential.

Qualifications

• 2+ years of experience with payroll using an automated payroll system.
• Knowledge of current payroll regulations and laws.
• Proficient in data entry and accounting tasks.

Responsibilities

• Process bi-weekly and monthly payrolls accurately.
• Audit time records and calculate wages.
• Assist HR with payroll compliance and employee inquiries.
• Coordinate tuition and fee updates for students.
• Support various accounting functions as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to multitask

Confidentiality

Education

Associate’s degree in accounting or related field

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

The Payroll/Accounting Coordinator at Trinidad State College oversees the accurate and timely processing of bi-weekly and monthly payrolls for both campuses. Reporting to the Controller, this role ensures compliance with institutional, state, and federal regulations while managing payroll operations through the Banner System. The position also handles student refunds, supports accounting functions, and collaborates across departments to maintain financial accuracy and integrity. This position is located on the Trinidad Main Campus and will work to meet the needs of both campuses.

Examples of Duties

Payroll Processing & Compliance

• Organize and prioritize payroll tasks to meet strict deadlines.
• Process payroll for full-time, part-time, hourly, and student employees using Banner.
• Audit time records, calculate wages, and verify account allocations.
• Reconcile payroll data using Excel spreadsheets.
• Assist HR in a timely review of error checks prior to opening payroll.
• Interpret and apply payroll-related laws, policies, and fiscal rules.
• Address employee inquiries regarding payroll and related regulations.
• Guide employees on proper payroll documentation and procedures.
• Respond to auditor inquiries for current and prior year payrolls.
• Work closely with HR to ensure timely onboarding and compliance, including processing of Background Checks and other necessities during busy times.
• Coordinate with Registrar, Controller, and Resident Hall Director on tuition and fee updates and apply approved tuition and fee rate changes in Banner each semester.
• Analyze student accounts and finalize refunds in Banner.
• Scan and index payroll and journal entry documents in BDMS.
• Support data entry and accounting tasks assigned by Controller.
• Maintain construction project spreadsheets for financial tracking.
• Perform additional tasks assigned to support the Business Office.
• Willingness to travel between both campuses
• Other duties as assigned

Required Qualifications

REQUIRED QUALIFICATIONS:

• Associate’s degree in accounting or a related field
• At least 2 years of experience working directly with payroll using an automated payroll system
• High level of organizational skills and attention to detail
• Strong work ethic, flexibility, and ability to multitask in a fast-paced environment
• Knowledge of current regulations pertinent to payroll, including federal and state laws
• Excellent communication skills with the ability to effectively convey information
• Ability to interact professionally with the public and internal stakeholders
• Proficiency in computer applications, including Microsoft Office Suite (Excel, Word, Outlook)
• Ability to recognize and maintain confidentiality of payroll records and sensitive information
• Must hold a valid driver’s license and be willing to travel

Supplemental Information

Application Instructions

For consideration, an applicant must submit the following:

• A letter addressing the professional qualifications listed in the position description
• Unofficial Transcripts (of highest education attained)
• The names and telephone numbers of at least three (3) references from persons in a position to evaluate the applicant's expertise as it relates to the position requirements.

Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.