Payroll & Accounting Administrator (Remote)

TRAC Recruiting, Inc.; Tampa (FL); Remote; USD 55,000 - 75,000; Full time

Job summary

TRAC Recruiting seeks a Payroll & Accounting Administrator (Remote) to manage semi-monthly payroll, AP processing, and general accounting duties for a Florida healthcare partner. The role requires detail orientation, organization, and the ability to work in a fast-paced environment with multiple priorities.

Responsibilities include payroll processing, AP management, reconciliations, treasury support, and monthly/year-end close assistance.

Qualifications

• 3+ years of accounting experience.
• 2+ years payroll processing and reconciliation using Paylocity, Paycom, or similar.
• Bachelor's degree in Accounting, Finance, or related field.

Responsibilities

• Process semi-monthly payroll using Paylocity and coordinate with HR on changes.
• Manage accounts payable activities including invoice coding, approvals, and payments.
• Perform bank reconciliations and maintain general ledger reconciliations.
• Support month-end and year-end close and financial statement preparation.
• Assist treasury with cash activity and electronic transfers and deposits.

Skills

Payroll processing

GAAP

Excel

Paylocity

Sage Intacct

NetSuite

Education

Bachelor's degree in Accounting/Finance

Tools

Paylocity

Sage Intacct

NetSuite

Job description

Payroll & Accounting Administrator (Remote)

About the job Payroll & Accounting Administrator (Remote)

We are seeking a Payroll & Accounting Administrator (Remote). This is a full time and direct hire role for one of our amazing healthcare partners in Florida, but they are open to remote candidates.

Overview

You will be responsible for semi-monthly payroll, reconciliations and AP processing. You will also be responsible for general accounting administration and treasury support. You should be detail-oriented, proactive, organized, analytical, and comfortable working in a fast-paced environment with multiple priorities.

Responsibilities:

Accounts Payable

• Ensure proper coding, approvals, and adherence to company policies.
• Process vendor invoices, expense reports, and payment runs.
• Maintain vendor records and support vendor inquiries.
• Assist with 1099 preparation and year-end reporting.

Payroll

• Use Paylocity for payroll processing.
• Interface between Paylocity and Sage Intacct to do payroll journal entries.
• Support vendor inquires and maintains vendor records.
• Coordinate with HR on employee changes and payroll updates.

Reconciliations

• Investigate and resolve discrepancies.
• Perform timely reconciliations for bank accounts, balance sheet accounts, and other key financial data.
• Maintain organized documentation to support audit readiness.
• Maintain and reconcile general ledger accounts.
• Assist with month-end and year-end close processes
• Support preparation of financial statements and internal reporting.

Treasury

• Complete monthly bank reconciliations.
• Initiate and track electronic payments, transfers, and deposits.
• Monitor daily cash activity and bank balances.
• Assist with banking relationships and compliance documentation.

Requirements:

• 3+ years of accounting experience
• 2+ years of experience doing payroll processing and reconciliation using Paylocity, Paycom, or something similar
• Strong understanding of GAAP and core accounting principles
• Proficiency with accounting software and Microsoft Excel (Sage Intacct and NetSuite is a plus)
• Excellent attention to detail, organization, and problem-solving skills
• Ability to manage deadlines and work independently
• Bachelors degree in Accounting, Finance, or related field

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. You must be legally authorized to work in the United States without current or future sponsorship.