Payroll Accountant

Cape Fox Corporation

Chantilly, Northern (VA, KY)

On-site

USD 75,000 - 80,000

Full time

6 days ago

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Benefits offered by this job

Company holidays

Paid time off

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

Tuition reimbursement

401K with company match

Job summary

Cape Fox Shared Services (CFSS) in Chantilly, VA is seeking a Payroll Accountant. The role is hybrid with optional remote work and offers a salary range of $75,000–$80,000 per year for an exempt position.

Benefits include holidays, PTO, health/dental/vision/life and disability insurance, tuition reimbursement, and a 401K with company match. The Payroll Accountant will handle payroll for multiple subsidiaries, route payroll transactions, validate labor activity, resolve discrepancies, and support

Qualifications

Bachelor's degree in business-related field preferred.
Experience with payroll for multiple subsidiaries a must.
Strong knowledge of payroll processes and accounting principles.

Responsibilities

Process bi-weekly and semi-monthly payroll transactions for assigned entities.
Prepare balancing reports to confirm payroll totals match systems.
Audit payroll registers to ensure internal controls at period end.
Prepare payroll journal entries and supporting documentation.

Skills

Attention to detail

Time management

Analytical skills

Customer service

Team player

Education

Bachelor's degree in business-related field

Tools

ADP Workforce

Deltek Costpoint 7+

Deltek Time & Expense 9+

MS Excel

Outlook

Word

Job description

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Job Title

Payroll Accountant

Job Description

Cape Fox Shared Services (CFSS) is seeking an experienced Payroll Accountant to work in our beautiful Chantilly office. This position is hybrid with the option for remote work.

The salary range (or hiring range) for this exempt position has been established at: $75,000 - $80,000.

The above salary range represents the company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match.

This job will be posted until filled or withdrawn.

The Payroll Accountant is responsible for supporting the accurate and timely processing of payroll for multiple subsidiaries across bi-weekly and semi-monthly pay cycles. This position performs a broad range of payroll functions, including processing payroll transactions, reviewing and reconciling payroll reports, validating labor and wage activity, researching and resolving payroll discrepancies, and responding to payroll-related inquiries.

The Payroll Accountant will also support payroll tax administration, including the research and resolution of tax filing, remittance, and amendment issues. In addition, this position will assist with payroll accounting functions, including the preparation of payroll journal entries, payroll-related balance sheet reconciliations, general ledger reconciliations, and supporting schedules and documentation.

This role requires an understanding of payroll processes and accounting principles, exceptional attention to detail, and the ability to analyze and reconcile payroll data across multiple systems and entities. The Payroll Accountant plays an important role in maintaining the accuracy and integrity of payroll transactions while supporting timely, compliant, and efficient payroll operations.

Essential Functions and Responsibilities

Responsible for processing bi-weekly /semi-monthly payroll transactions for assigned entities, ensuring that back-up documentation is in accordance with established company policies and procedures.
Responsible for preparing balancing reports to ensure payroll documents and transactions match the totals in the payroll system.
Perform review/audit of payroll registers to fulfill internal controls at the conclusion of each period
Assist with the preparation of payroll journal entries and supporting documentation for posting to the general ledger.
Assist with monthly reconciliations of payroll-related balance sheet accounts and research identified variances or discrepancies.
Assist with quarterly 941 reconciliations and research identified variances.
Assist with troubleshooting issues regarding the company payroll software, ADP, and research to resolve payroll-related issues or errors as they arise
Assist with maintaining the shared payroll mailbox and retrieving/organizing payroll action forms (PAFs), direct deposit and tax forms for timely processing.
In cooperation with HR, complete income verifications, unemployment and wage information requests submitted by state and local agencies
Assist with new hires project ID requests for setup and work with Accounting to furnish information for setting up expense accounts
Administer wage attachment/garnishment processing and setup along with contacting all parties as mandated by the order
Review address change requests and update tax records as needed, along with applying the appropriate reciprocity rules in place for specific states.
Track and manage the registration of new state withholding, unemployment and local jurisdiction accounts
Work with ADP to ensure that all tax related items are being filed on time; research and work to resolve tax items that have not been filed
Assist with month-end and year-end payroll accounting activities and ensure required payroll documentation is completed and maintained.
Assist with researching and resolving outstanding payroll-related reconciling items.
Demonstrate working knowledge of FLSA laws; ensure that new hire and termination pay is prorated accurately
Assist with downloading final payroll reports to the appropriate files
Detect missed benefit deductions by sending unused deduction reports to HR and save associated documentation in the designated folder for payroll processing
Create and send reports of hours worked each month for the Joint Commission Compliance Reporting.
Compose ad-hoc reports for management and accounting team

Travel Requirements

0 - 10%

Job Requirements

Bachelor’s Degree in a business-related field preferred
Minimum of 3 years’ work experience
ADP Workforce experience required
Deltek Costpoint 7 or higher experience required
Deltek Time & Expense 9 or higher (but prefer 10.0) experience
Experience processing labor for a government contractor
Solid understanding of basic accounting principles
Self-motivated with minimal oversight and able to manage strict deadlines
Exceptional attention to detail
Excellent customer service skills and exemplary organizational and analytical skills
Proficient with MS Excel, Word and Outlook applications.
Must be a team player and comfortable working in a high-volume department.
Ability to interface with all levels of management
Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.