Payments Analyst - Employment Programs & Compliance

HRA/DEPT OF SOCIAL SERVICES; World Trade Center (NY); Hybrid; USD 70,904 - 104,239; Full time

Job summary

The Department of Social Services (DSS) in New York City seeks a Principal Administrative Associate 3 to function as an Employment Program Payment Analyst. You will review and process payments, ensure proper authorizations, and resolve discrepancies across PASSPort, FMS, and Paytrace while coordinating with program offices and vendors.

Qualifications include a bachelor’s degree with supervisory experience or equivalent combination, experience with accounts payable, and strong attention to

Qualifications

• A bachelor’s degree and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of supervisory experience.
• A four-year high school diploma or equivalent and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of supervisory experience.
• Education and/or experience equivalent to the above, with one year of administrative or supervisory experience required.

Responsibilities

• Review, analyze, and process payment requests in PASSPort to determine proper authorization.
• Notify supervisor and/or program of inconsistencies and errors in the payment process and ensure follow-up on incomplete payments.
• Utilize FMS to check contract information, process PACSWEB submissions for Milestones and Care Fares, and create payment vouchers (PRN).
• Cross-check PACSWEB and FMS to verify submissions match payments.
• Perform quality assurance review of vouchers for accuracy and timely processing.
• Create vouchers and apply approvals in FMS.
• Reconcile Paytrace data against PASSPort and FMS for accuracy.
• File and scan completed payment packages and maintain records by vendor/contract.
• Maintain offline payment records and monitor scanning/indexing in HRA systems.
• Provide documentation to auditors and liaise with DSS/HRA/DHS program offices and vendors.

Skills

FMS knowledge

PASSPort knowledge

Accounts payable processing

Analytical skills

Attention to detail

Internal controls

Education

Bachelor's degree

Associate degree

High school diploma

Education/experience equivalent

Tools

Paytrace

PASSPort

FMS

Job description

The Department of Social Services (DSS) in New York City seeks a Principal Administrative Associate 3 to function as an Employment Program Payment Analyst. You will review and process payments, ensure proper authorizations, and resolve discrepancies across PASSPort, FMS, and Paytrace while coordinating with program offices and vendors.

Qualifications include a bachelor’s degree with supervisory experience or equivalent combination, experience with accounts payable, and strong attention to