Payment Systems Specialist

Capital Credit Union; Green Bay (WI); Hybrid; USD 48,000 - 70,000; Full time

Job summary

Capital Credit Union in Green Bay, Wisconsin seeks a dedicated professional to ensure seamless operation of accounting and payment systems. Responsibilities include balancing, auditing, and processing checks, wires, ACH, and digital banking while supporting multiple departments.

The role requires attention to detail, analytical skills, and strong communication to assist members and maintain secure, efficient transactions. Hybrid work arrangement possible based on policy and department needs.

Qualifications

• High school diploma coupled with technical school or college training.
• Preferred certifications: NCP (National Check Professional).
• Proficiency with Word, Excel, and document archives; ATM network software knowledge preferred.
• 3-6 months on-the-job experience in the Credit Union sector to understand transaction processes and product procedures.

Responsibilities

• Member Support: Assist members with inquiries regarding accounts, ATM errors/issues, payroll deductions, ACH transactions, wire transfers, digital banking, and payment systems.
• Payment Processing: Handle incoming and outgoing domestic/foreign wire transfers, ACH transactions, and rejected check processing promptly and accurately.
• Systems Management: Maintain and update payment systems, including debit card operations, ATM functionality, and other transaction platforms.
• Fraud Monitoring: Review reports daily to detect fraudulent or suspicious activity and coordinate necessary actions.
• Reconciliation and Audits: Balance general ledger accounts, perform monthly audits, reconcile payroll accounts, and track transaction activity.
• Collaboration: Support departments such as Fraud and Card Analysts, Treasury Management, and Accounting as needed.
• Training and Cross-Training: Assist in onboarding new employees and provide backup for other payment-related roles within the team.

Skills

Attention to detail

Analytical skills

Problem solving

Interpersonal communication

Education

High school diploma + technical/college training

NCP certification (preferred)

Tools

Word

Excel

Document archives

ATM network software

Job description

Position Purpose

Upholds the Credit Union’s mission of "We do the right thing one member, one employee, and one experience at a time to strengthen the communities we serve," by ensuring the seamless operation of the Credit Union’s accounting and payment systems. This role involves balancing, tracking, reporting, verifying, and auditing key processes to support members and internal operations. Responsibilities may include managing check and wire processing, Remote Deposit Capture, Digital Banking transactions, ATM management, payroll deductions, ACH processes, and more. The role also involves conducting audits, maintaining GL accounts, and providing cross-departmental support when needed.

• Member Support: Assist members with inquiries regarding accounts, ATM errors/ issues, payroll deductions, ACH transactions, wire transfers, digital banking, and payment systems.
• Payment Processing: Handle incoming and outgoing domestic/foreign wire transfers, ACH transactions, and rejected check processing promptly and accurately.
• Systems Management: Maintain and update payment systems, including debit card operations, ATM functionality, and other transaction platforms.
• Fraud Monitoring: Review reports daily to detect fraudulent or suspicious activity and coordinate necessary actions.
• Reconciliation and Audits: Balance general ledger accounts, perform monthly audits, reconcile payroll accounts, and track transaction activity.
• Collaboration: Support departments such as Fraud and Card Analysts, Treasury Management, and Accounting as needed.
• Training and Cross-Training: Assist in onboarding new employees and provide backup for other payment-related roles within the team.

Position Purpose

Upholds the Credit Union’s mission of "We do the right thing one member, one employee, and one experience at a time to strengthen the communities we serve," by ensuring the seamless operation of the Credit Union’s accounting and payment systems. This role involves balancing, tracking, reporting, verifying, and auditing key processes to support members and internal operations. Responsibilities may include managing check and wire processing, Remote Deposit Capture, Digital Banking transactions, ATM management, payroll deductions, ACH processes, and more. The role also involves conducting audits, maintaining GL accounts, and providing cross-departmental support when needed.

Essential Responsibilities

• Member Support: Assist members with inquiries regarding accounts, ATM errors/ issues, payroll deductions, ACH transactions, wire transfers, digital banking, and payment systems.
• Payment Processing: Handle incoming and outgoing domestic/foreign wire transfers, ACH transactions, and rejected check processing promptly and accurately.
• Systems Management: Maintain and update payment systems, including debit card operations, ATM functionality, and other transaction platforms.
• Fraud Monitoring: Review reports daily to detect fraudulent or suspicious activity and coordinate necessary actions.
• Reconciliation and Audits: Balance general ledger accounts, perform monthly audits, reconcile payroll accounts, and track transaction activity.
• Collaboration: Support departments such as Fraud and Card Analysts, Treasury Management, and Accounting as needed.
• Training and Cross-Training: Assist in onboarding new employees and provide backup for other payment-related roles within the team.

Necessary Experience And Qualifications

• High school diploma coupled with technical school or college training.
• Preferred certifications: NCP (National Check Professional)
• Proficiency in using online computer terminals and software like Word, Excel, and document archives, with knowledge of ATM network software preferred.
• Familiarity with transaction processes and product procedures acquired through 3-6 months of on-the-job experience in the Credit Union sector.
• Exceptional attention to detail, analytical abilities, and problem-solving skills.
• Strong interpersonal and communication skills to interact effectively with diverse groups in high-pressure situations.

Work Environment And Physical Requirements

• Office environment with moderate level of noise
• Frequent use of telephone, copier, computer, fax machine and other office machines
• Prolonged sitting or standing
• Frequent mental and visual concentration
• Minimal lifting of up to 25 pounds

NOTE: This job has the potential to be a hybrid position, contingent upon supervisor approval. Approval will be based on the Work From Home Policy eligibility requirements as well as the department needs.

The above statements are intended to describe the general nature and level of the work being performed in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, or requirements.

Capital Credit Union is an Equal Opportunity Employer. We participate in E-Verify. Click the Learn more about Capital Credit Union link below for more information, as well as information on employee rights under the Family Medical Leave Act and the Employee Polygraph Protection.