Payment Specialist II

CountryPlace Mortgage - A Cavco Company; Plano (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Paid Holidays

401K Match

Generous PTO

FSA/HSA Plans

Life /Disability/Accidental Insurance

Job summary

CountryPlace Mortgage, a Cavco Company, based in Plano, TX, seeks a Payments Specialist II to join our Finance Team in person. This role blends accounts receivable and accounts payable duties and reports to the Controller.

The successful candidate will collaborate across departments and strengthen cross-functional workflows in a high-impact environment. The position requires 3+ years in AP/AR, a BA/BS in accounting or finance, and strong Excel and MS Office skills.

Qualifications

• 3+ years’ experience in accounts payable or accounts receivable
• Bachelor's degree in accounting or finance
• Proficiency with Microsoft Office suite

Responsibilities

• Process AR: posting ACH and lockbox payments, wire transfers, and reconciliations
• Process AP: code and approve invoices, issue checks
• Maintain vendor statements and manage accounts payable records
• Enter wire transfers and ACH transactions in banking module and journal entries
• Assist Controller with month-end close and data research

Skills

Attention to detail

Analytical thinking

Organizational skills

Time management

Communication skills

Ownership mindset

Independent worker

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

Loan servicing software

Job description

• Travel Required : No

Description

ABOUT THE ROLE

CountryPlace Mortgage, a leading nationwide personal property and mortgage lender headquartered in Plano, TX, is seeking a Payments Specialist II to join our Finance Team. This in-person role, based in our Plano, TX office, offers an exciting opportunity for an individual to develop analytical skills in a high-impact environment. The Payment Specialist II will work closely with various departments in a highly visible role, driving cross-functional collaboration. This position is a combined accounts payable and accounts receivable role and reports directly to the Controller.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Receivable

• Perform automated posting of daily ACH and lockbox payments in loan servicing system; reconcile 100% to bank deposit confirmations


• Perform daily manual posting of wire transfers, western union, coupon-less lockbox payments and all other payment types; reconcile 100% to bank deposit confirmations


• Use desktop check scanner to electronically deposit checks physically received at the home office and manage storage according the company policy


• Post ACH returns and NSF check reversals in loan servicing system and reconcile 100% to bank returns reporting


• Responsible for managing and applying prepaid dealer interest deposits


• Record accounting journal entries for all cash received that is other than loan servicing (e.g., vendor refunds)


• Record and manage remittance of payments received from customers where servicing has been released


• Process all deferral and supplemental payment programs in the loan servicing system and prepare related journal entries in the general ledger


• Credit customer accounts for interest on escrow and setup monthly wire transfer


• Post payments received from bankruptcy trustees and monitor for discrepancies in arrearage balances


• Regularly monitor unapplied funds balances and ensure all funds are applied at month-end


• Process charge adjustments in the commercial loan servicing system and assist the commercial servicing team with account research

Accounts Payable

• Monitor the accounts payable mailbox and create purchase orders for all duly authorized invoices/check requests, ensuring compliance with applicable disbursement policies


• Ensure that purchase orders are coded in accordance with department policy and generally accepted accounting principles


• Receive and invoice all purchase orders daily and ensure appropriate sign off by the Controller


• Print daily checks based on Controller sign-offs and distribute to business departments timely


• Process all void transactions in a timely manner including reissues and cancellations, always ensuring funds are still available at the bank


• On a weekly basis, clear out negative purchase orders for void transactions not resulting in reissues


• Approve all employee expense reports in accordance with company policy using the Emburse system


• Track insurance claim disbursements manually in the insurance claim log


• Monitor vendor statements to ensure that all accounts are paid current


• Assist Controller in review/allocation of doc prep charges that are billed in bulk monthly


• Charge customer accounts appropriately for all property preservation and legal invoices in accordance with instructions from customer service


• Management of accounts payable records, including invoice copies, check requests, and voided checks


• Enter all outgoing wire transfers in the banking module for release by the Controller (e.g., loan fundings, remittances, escrow wires)


• Enter all outgoing ACH transfer in the banking module for release by Controller (e.g., customer refunds)


• Consistently meets and exceeds individual, team and department objectives


• Perform other duties and special projects as assigned

POSITION REQUIREMENTS, CAPABILITIES & SKILLS

• Strong attention to detail with a high degree of accuracy


• Proven ability to identify, analyze, and resolve issues efficiently


• Highly organized with strong multi-tasking and time management skills


• Strong analytical and critical thinking abilities


• Effective decision-making, customer service and problem-solving skills


• Ability to prioritize efforts to achieve goals


• Ability to collaborate with individuals across all levels


• Consistently maintains a positive & professional demeanor


• Demonstrates urgency and a strong sense of ownership in all activities


• Self-motivated with the ability to work independently

MINIMUM QUALIFICATIONS

• 3+ years’ experience with accounts payable or accounts receivable required


• BA/BS degree in accounting or finance required


• Working knowledge of Microsoft Office

WE OFFER

• Paid Holidays


• 401K Match


• Generous PTO


• FSA/HSA Plans


• Life /Disability/Accidental Insurance and much more!

Microsoft Excel

Intermediate

Education

Bachelors or better in Accounting or related field.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.