Payables Associate

bphccareers; Massachusetts; Hybrid; USD 52,000 - 72,000; Full time

Job summary

bphccareers is seeking a Procure to Pay Associate to ensure an efficient invoice process and timely payments within the Procure to Pay Office. You will maintain payables, verify invoices, and support electronic transfers while collaborating with Bureaus and vendors.

The role requires attention to detail, strong communication, and the ability to work in a fast-paced, deadline-driven environment, with optional Working From Home adaptability.

Qualifications

• BA/BS in Finance, Accounting, Business, Economics, or related field required or;

Responsibilities

• Maintain and process accounts payable transactions daily
• Verify vendor invoice content meets payable invoice standards
• Review and confirm invoice information is complete and accurate
• Update vendor information into the vendor maintenance database
• Confirm invoice approval routing is complete and accurate
• Reconcile payables transactions and run payables reports
• Compile a list of problem invoices and track issues until resolved
• Communicate with Bureaus, Programs staff, Finance colleagues and Vendors to resolve invoice issues
• Serve as a knowledgeable resource to Bureaus, Programs/Departments for all Procure to Pay functions
• Respond to vendor inquiries expeditiously
• Review payment terms and invoice accuracy prior to submitting check run report for preapproval
• Support the Specialist to prepare and process electronic fund transfers and check payments
• Produce, analyze and/or reconcile reports as needed
• Support with unclaimed payments analyses and remittance to Comm of MA
• Assist with compiling accurate vendor data and annual filing of Form 1096 and 1099
• Participate and engage in Procure to Pay team activities
• Engage in BPHC activities and initiatives
• Work in a confidential capacity
• Additional Finance office responsibilities and projects as needed

Skills

Verbal communication

Attention to detail

Problem solving

Data analysis

Organization

Work from home

Fast-paced work

SQL/database queries

Education

BA/BS in Finance or related field

Associate degree in Finance or related field with 1 year experience

Experience in nonprofit/government agency

Tools

Great Plains 2018

ReqLogic

Microsoft Office (Outlook/Word/Excel/PowerPoint)

Job description

Duties: The Procure to Pay Associate works to ensure efficient, timely, and reliable invoice process, and issuing payments as required within the Procure to Pay Office. The responsibilities of the position include, but are not limited to, the following:

• Maintain and process accounts payable transactions daily


• Verify vendor invoice content meets BPHC’s payable invoice standards


• Review and confirm invoice information is complete and accurate


• Update vendor information into the vendor maintenance database


• Confirm invoice approval routing is complete and accurate


• Reconcile payables transactions and run payables reports


• Compile a list of problem invoices and track issues until they are resolved


• Communicate with Bureaus, Programs staff, Finance colleagues and Vendors to resolve invoice issues


• Serve as a knowledgeable resource to Bureaus, Programs/Departments for all Procure to Pay functions


• Respond to vendor inquiries expeditiously


• Review payment terms and invoice accuracy prior to submitting check run report for preapproval


• Support the Specialist to prepare and process electronic fund transfers and check payments


• Produce, analyze and/or reconcile reports as needed


• Support with unclaimed payments analyses and the preparation of remittance to Comm of MA


• Assist with compiling accurate vendor data and the annual filing of Form 1096 and 1099


• Participate and engage in Procure to Pay team activities


• Engage in BPHC activities and initiatives


• Work in a confidential capacity


• Additional Finance office responsibilities and projects as needed

Qualifications

• BA/BS in Finance, Accounting, Business, Economics, or related field required or;


• Associate Degree in Finance, Accounting, Business, or related field and 1 year of transferable Finance experience or;


• 1-2 years of transferable Finance experience may be substituted in lieu of degree


• Plus at least 1 year of transferable Finance experience is required.


• Prior experience working with a nonprofit or a city/municipal agency is preferred.


• Proficient knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

Skills and Abilities

• Excellent verbal and communication skills


• Ability to pay attention to detail, solve problems and think logically


• Proactive thinker to assist with P2P system evaluations and suggest enhancements/improvements


• Able to organize complex and diverse information


• Able to adapt to Working From Home environment


• Able to work in a fast paced, deadline driven environment


• Excellent quantitative skills, including ability to write database queries and analyze data


• Familiarity with accounting programs and software, experience with Great Plains 2018 and ReQlogic a plus


• Must be self-motivated with the ability to work effectively as an individual and as a member of a team