Payables Administrator

MindPeace; Cincinnati (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Paid time off

Public Service Loan Forgiveness

Job summary

Best Point Education & Behavioral Health is looking for a Payables Administrator to join its Accounting team based in Cincinnati, OH. This full-time position is responsible for managing invoices, vendor information, and payments to support smooth financial operations.

Responsibilities include processing invoices and payments, reconciling accounts, and assisting with audits. The ideal candidate will have an Associate’s degree in Accounting and at least 2 years of experience.

Qualifications

• Minimum of 2 years of professional experience.
• Ability to handle confidential financial information professionally.
• Strong attention to detail and accuracy.

Responsibilities

• Enter and process invoices accurately on a daily basis.
• Prepare and distribute payments through the computerized payable system.
• Reconcile vendor statements and resolve outstanding issues.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Problem-solving skills

Computer proficiency

Education

Associate’s degree in Accounting

Tools

Microsoft Office

Computerized payable system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Cincinnati, OH, US

Best Point Education & Behavioral Health is seeking a detail-oriented and organized Payables Administrator to join our Accounting team. In this role, you'll help keep our financial operations running smoothly by managing invoices, purchase orders, vendor information, payments, reimbursements, and account reconciliations.

What You'll Do

Accounts Payable & Administration

• Enter and process invoices accurately on a daily basis.
• Complete and process purchase orders in accordance with agency policies.
• Prepare and distribute payments through the computerized payable system, including checks, ACH payments, and credit card payments.
• Review receipts and supporting documentation prior to processing reimbursements.
• Reconcile vendor statements and resolve outstanding issues.
• Collect W-9 forms and maintain accurate vendor profiles.
• Maintain accurate and complete financial documentation in accordance with agency policies.
• Assist with the annual audit by gathering documentation and addressing routine requests.
• Perform basic reconciliations for corporate credit card accounts, ensuring receipts match monthly statements.
• Assist with developing and improving routine accounting processes.

Fiscal Responsibilities

• Process and distribute checks, ACH payments, and credit card payments.
• Maintain petty cash accounts and ensure appropriate safekeeping of agency funds.
• Work with management to identify and communicate cash requirements as needed.
• Partner with the Account Manager and agency leadership to support accurate and timely financial operations.
• Communicate professionally with internal teams and vendors to resolve payment, documentation, and account questions.
• Contribute to a collaborative and service-focused accounting environment.

Qualifications

• Associate’s degree in Accounting or a combination of education and professional experience.
• Minimum of 2 years of professional experience.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills .
• Ability to manage multiple tasks and meet deadlines.
• Computer proficiency, including familiarity with Microsoft Windows and Microsoft Office applications.
• Ability to handle confidential financial information professionally.
• Strong communication and problem-solving skills .

Our benefits include:

• Health, dental, and vision insurance
• Tuition assistance
• Public Service Loan Forgiveness eligibility
• Paid time off and holidays
• A mission-driven, collaborative work environment
• Opportunities for professional growth and development

This position is primarily based in an office environment and may involve exposure to a combination of office, school, and mental health treatment settings.

Physical Requirements

This position regularly requires sitting, standing, walking, bending, and occasionally lifting or moving objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Our Culture

Best Point Education & Behavioral Health is a Greater Cincinnati nonprofit specializing in education, behavioral and therapeutic health services, and autism services for vulnerable, at-risk youth, their families, and caregivers.

We believe in leading with respect, tolerance, collaboration, and compassion. We are committed to creating an inclusive workplace where employees are valued for the skills, experiences, and perspectives they bring to our organization.

All qualified applicants will receive consideration for employment without regard to age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected category.