Patient Services Specialist

Horizon Behavioral Health; Hinesville (GA); On-site; USD 21,000 - 28,000; Full time

Job summary

Horizon Behavioral Health in Georgia is seeking a Patient Services Specialist to manage the daily front-office activities and ensure HIPAA/OSHA compliance while delivering compassionate, high-quality patient service.

Responsibilities include registering patients, verifying demographics, collecting co-pays, scheduling appointments across multiple offices, handling calls, maintaining records, and protecting patient confidentiality with accuracy and care.

Qualifications

• 2+ years of medical office experience
• High school diploma or equivalent
• Ability to work independently and as part of a team
• Tactfulness
• Willingness to adapt to change
• Pleasant phone manner and voice
• Self-starter and dependable
• Ability to prioritize workload while staying flexible
• Confident, positive manner and appearance
• Customer service experience
• Proficiency in word processing, data entry, 10-key, telephone, and computer

Responsibilities

• Register and recognize patients on arrival.
• Verify current patient demographics.
• Collect co-pays and account balances.
• Check insurance for accuracy and perform eligibility checks.
• Maintain provider schedules to keep them fully booked.
• Answer multi-line phone system and direct calls.
• Check voicemail and distribute messages.
• Handle triage calls by messaging or directing to back office.
• Schedule appointments for multiple offices.
• Process medical records release and requests.
• Return patient calls and relay messages.
• Send follow-up reminder notices.
• Monitor front office supplies and notify when low.
• Maintain knowledge of services offered to patients.
• Explain office policies to patients as needed.
• Keep reception/waiting area clean and orderly.
• Post payments and process bank cards.
• Reconcile daily activity reports and batch day sheets.
• Shred patient information to comply with HIPAA.
• Follow HIPAA, OSHA, and compliance rules.
• Maintain front office quality assurance.
• Handle insurance, collections, and customer service issues.
• Maintain strict confidentiality and professional patient interactions.
• Deliver top-notch customer service to every patient.

Skills

Customer service

Team player

Self-starter

Phone etiquette

Flexibility

Work independently

Confident appearance

Prioritization

Education

High school diploma or equivalent

Job description

Description

The Patient Services Specialist is responsible for the execution of the daily activities of the front office. The Patient Services Specialist will ensure compliance with HIPAA/OSHA standards. At all times, the position will display excellence in customer service and exhibit the values of integrity and compassion.

Responsibilities include but are not limited to:

• Recognize and register patients upon arrival.
• Verify current patient demographics.
• Collect co-pays and account balances.
• Check all insurance for accuracy, and perform eligibility checks.
• Maintain provider schedules ensuring they are fully booked at all times.
• Answer multi-line phone system and direct all calls to appropriate parties.
• Check voice mail for messages, and distribute accordingly.
• Answer all triage calls by taking a message/or referring to the back office.
• Schedule appointments for multiple offices, accurately and efficiently.
• Diligently handle medical records release and/or request.
• Return patient calls and relay messages to patients under the direction of the providers
• Send out follow-up reminder notices.
• Monitor supplies used in the front office and notify the supervisor when inventory runs low.
• Maintain a working knowledge of all services offered to patients
• Explain office policies to patients as needed.
• Maintain a clean and orderly reception/waiting room, entryway to office, and work area.
• Post over-the-counter payments and process bank cards.
• Reconcile daily activity report, batch day sheet
• Shred patient information to comply with HIPAA regulations.
• Follow HIPAA regulations.
• Follow OSHA rules and regulations.
• Follow Compliance rules and regulations against fraud and abuse.
• Maintain front office quality assurance.
• Handle a variety of matters including basic insurance knowledge, collections, operational, and customer service issues.
• Maintain the strictest confidentiality.
• Ensure the patients are treated courteously and professionally.
• Deliver top-notch customer service to every patient that enters our doors.

Requirements

1. Minimum of 2 years of medical office experience

2. High school diploma or equivalent.

3. Demonstrated ability to work independently and as a team player.

4. Tactfulness.

5. Demonstrate a willingness to adapt to change.

6. Pleasant phone manner and voice.

7. Must be a self-starter and dependable.

8. Able to prioritize workload while remaining flexible.

9. Confident positive manner and appearance.

10. Customer service experience.

11. Word processing, data entry, 10-key, telephone, and computer experience