Patient Services Representative - Northwest Primary Care - Cortaro

Northwest Healthcare; Tucson (AZ); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

PTO and extended illness benefits

401(k) with company match

Licensure and certification reimbur*se

Student loan support

Career development opportunities

Job summary

Northwest Healthcare in Tucson, AZ is seeking a Patient Services Representative to provide frontline administrative support in a clinic setting. You will register patients, verify insurance, schedule appointments, and handle payments while upholding HIPAA standards and delivering a positive patient experience.

The role requires 0–1 year of clinic experience, familiarity with EMR systems, and strong communication skills.

Qualifications

• Associate Degree in Healthcare Administration, Business, or related field preferred.
• 0-1 year of experience in a clinic, medical office, or similar setting required.
• Experience in patient services, billing, or front desk operations preferred.

Responsibilities

• Registers patients in the clinic EMR with accurate information.
• Checks in/out patients, collecting copays and payments.
• Verifies insurance eligibility and updates demographics.
• Ensures consents and PHI forms are signed.
• Schedules and manages patient appointments in the EMR.
• Assists with charge entry and daily reconciliation of charges.
• Responds to patient inquiries and messages professionally.
• Monitors waiting room and ensures timely services.
• Performs general administrative support as needed.
• Maintains regular attendance and complies with policies.

Skills

EMR proficiency

Microsoft Office

Medical terminology

HIPAA compliance

Customer service

Time management

Education

Associate degree preferred

Tools

EMR software

Excel

Job description

Why Join Us?

• Assists Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work
• Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
• Work Hard. Recharge Often. – Generous PTO and extended illness benefits
• Invest in Your Future – 401(k) with company match
• Grow With Us – Career development, learning opportunities, and advancement pathways
• We Invest in Your Success – Licensure and certification reimbursement for eligible roles
• Student Loan Support – Assistance available for eligible roles
• Your Wins Deserve Recognition – Employee rewards and recognition programs
• A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day
• Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.
• Great people. Great benefits. Meaningful work. Join us and make an impact.

Clinic Address

7890 N. Cortaro Rd, Tucson, AZ 85743

Hours of Operation: M, T, Th 7-5

Job Summary

The Patient Services Representative Clinics provides front desk and administrative support to ensure smooth clinic operations and a positive patient experience. Responsibilities include patient registration, insurance verification, scheduling, time-of-service collections, and daily reconciliation while adhering to organizational policies and HIPAA standards. The role works closely with patients, providers, and clinic staff to ensure efficient operations and patient satisfaction.

Essential Functions

• Performs patient registration in the clinic EMR, ensuring accurate and complete information for new and returning patients.
• Checks patients in and out at the front desk, collecting and posting time-of-service payments, including copays, deductibles, and outstanding balances.
• Verifies and updates patient demographics and insurance eligibility, ensuring insurance cards are scanned at every visit.
• Ensures all required consents, PHI forms, and other treatment-related paperwork are signed and completed by patients.
• Schedules, confirms, and manages patient appointments, documenting cancellations or rescheduling reasons in the EMR.
• Assists with charge entry at checkout and ensures timely completion of daily charges following provider coding and encounter closure.
• Responds to patient inquiries, phone calls, and messages in a timely and professional manner, adhering to clinic communication guidelines.
• Monitors waiting room areas to ensure patient satisfaction and timely services, addressing concerns as needed.
• Conducts daily walk-throughs of patient lobbies to ensure cleanliness and reports maintenance or safety concerns to clinic management.
• Provides general administrative support to clinic staff and providers as needed.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Healthcare Administration, Business, or related field preferred
• 0-1 years of experience in a clinic, medical office, or similar healthcare setting required
• Experience in patient services, billing, or front desk operations preferred

Knowledge, Skills And Abilities

• Proficiency in EMR systems and Microsoft Office Suite.
• Strong knowledge of medical terminology and insurance processes, including verification and eligibility.
• Excellent communication and interpersonal skills for effective patient and team interactions.
• Ability to manage multiple tasks, prioritize workload, and maintain attention to detail.
• Familiarity with HIPAA regulations and the ability to maintain patient confidentiality.
• Basic cash handling and reconciliation skills.
• Problem-solving abilities to address and resolve patient or operational issues.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.