Patient Services Representative - Front Desk - Fullerton, CA

PhyNet Dermatology LLC (External); Fullerton (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

PhyNet Dermatology LLC (External) is seeking a Patient Services Representative - Front Desk in Fullerton, CA. You will greet patients, manage registration and scheduling, and coordinate clinical calls to support efficient operations and excellent patient experiences.

In this role you will collect payments, assist with forms, and maintain accurate patient records across multiple practices and facilities. A friendly, detail-oriented approach is essential to uphold high standards of care and

Qualifications

• 0-1 years of customer service experience.
• Proficient in collecting patient payments at the time of service.
• Skilled in navigating multiple computer systems simultaneously.
• Competent in Microsoft Office applications.

Responsibilities

• Greet patients and register them for appointments with excellent customer service.
• Schedule appointments and coordinate clinical calls to appropriate departments.
• Assist patients with forms and ensure completeness of paperwork.
• Maintain a clean, organized lobby and work area to project a welcoming first impression.
• Identify and escalate patient concerns to the appropriate teams as needed.
• Support billing processes and maintain up-to-date medical charts across practices.
• Demonstrate reliability with consistent attendance and punctuality.
• Perform other duties as assigned by the supervisor.

Skills

Customer service

Call center experience

Payment collection

Multitasking across systems

MS Office proficiency

Education

High school diploma or equivalent

Tools

EHR systems

Microsoft Office

Job description

Patient Services Representative - Front Desk - Fullerton, CA

Fullerton, CA

Position Summary:

We are seeking a professional and detail-oriented Patient Services Representative - Front Desk to join our healthcare team. In this vital role, you will ensure seamless patient care by managing registration, appointment scheduling, and clinical call coordination across multiple practices and facilities. Your contributions will directly impact operational efficiency and the delivery of exceptional patient experience, supporting the overall success of our healthcare services.

Pay and Hours:

Essential Functions:

To perform effectively in this role, the candidate must fulfill the following duties with or without reasonable accommodations:

• Patient Engagement: Greet patients warmly and professionally upon arrival. Manage patient registration and appointment scheduling with the highest level of customer service, ensuring a welcoming and efficient experience.
• Clinical Call Coordination: Accurately triage and route clinical calls to the appropriate departments or personnel, ensuring timely and precise resolution of patient inquiries.
• Documentation Assistance: Support patients in completing required forms and paperwork, providing clear guidance to ensure accuracy and completeness.
• Environment Management: Maintain a clean, organized, and inviting work area and lobby to ensure a positive first impression for patients and visitors.
• Issue Escalation: Identify and elevate patient concerns to the appropriate team members or departments to maintain service excellence and satisfaction.
• Productivity and Compliance: Meet or exceed departmental productivity benchmarks while maintaining a thorough understanding of billing processes and the medical services offered by practitioners.
• Referral and Record Management: Accurately enter referral information, manage patient records, and ensure that all medical charts are up-to-date and readily accessible.
• Reliability: Demonstrate consistent attendance and punctuality to support uninterrupted patient care and team collaboration.
• Additional Duties: Perform other tasks as assigned by the supervisor to enhance the efficiency and effectiveness of healthcare operations.

Knowledge, Skills, & Abilities:

• High school diploma or equivalent.
• 0-1 years of customer service experience, preferably in a call center, healthcare, or retail environment.
• Proficient in collecting patient payments at the time of service.
• Skilled in navigating multiple computer systems simultaneously.
• Competent in Microsoft Office applications.

This role requires a proactive, dependable, and detail-oriented individual with the ability to manage multiple tasks in a dynamic healthcare environment. The ideal candidate demonstrates a strong commitment to patient care and operational excellence.

Physical and Mental Demands:

The physical and mental demands described below are representative of those required to perform this job successfully. Reasonable accommodations may be made for individuals with disabilities:

• Physical Requirements:
• Occasionally required to stand, walk, and sit for extended periods.
• Use hands to handle objects, tools, or controls; reach with hands and arms.
• Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.
• Occasionally lift, push, pull, or move up to 20 pounds.
• Vision Requirements:
• Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note:
This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.

As set forth in PhyNet Dermatology LLC (External)’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.