Patient Services Coordinator

New York Oncology Hematology; City of Hudson (NY); On-site; USD 19,286 - 33,062; Full time

Job summary

New York Oncology Hematology is seeking a Front Office Scheduler to coordinate patient appointments and tests across multiple Capital Region locations. You’ll greet patients, serve as a liaison between patients and medical staff, and support scheduling with EMR systems.

Compliance with HIPAA, confidentiality, and CORE values is essential. Under supervision, you will verify patient information, obtain insurance details, coordinate referrals, and ensure smooth frontline operations to keep the

Qualifications

• Experience scheduling appointments and coordinating patient flow.
• Knowledge of HIPAA and patient confidentiality.
• Familiarity with EMR systems and medical office procedures.

Responsibilities

• Greets patients and guests in a prompt, courteous manner.
• Schedules new and returning patients and referrals in the EMR.
• Verifies patient information and insurance details.
• Coordinates with physicians and front office to optimize scheduling.
• Ensures HIPAA compliance and preserves patient confidentiality.

Skills

Scheduling

Patient greeting

EMR

HIPAA compliance

Tools

EMR software

Job description

• Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments
• Access opportunities for professional growth and continuing education.
• Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
• Enjoy the convenience of multiple locations throughout the Capital Region.
• Contribute to groundbreaking clinical trials that shape the future of oncology care.

Why Join Us?

• Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments
• Access opportunities for professional growth and continuing education.
• Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
• Enjoy the convenience of multiple locations throughout the Capital Region.
• Contribute to groundbreaking clinical trials that shape the future of oncology care.

Discover your career potential with a practice dedicated to excellence and innovation.

Job Description

Pay Range: $20 - $24 per hour

Scope

• Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. May include outside scheduling and/or surgical scheduling responsibilities.
• Greets patients and their guests into the clinic in a prompt, courteous, and professional manner.
• Serves as a liaison between patients and medical staff.
• Supports and adheres to the New York Oncology Hematology Compliance Program, including the Code of Ethics and Business Standards.
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation. Adheres to confidentiality, state, federal, and HIPAA laws and patient records guidelines. Reference and uphold CORE values daily.

Essential Duties And Responsibilities

• Verifies date of birth.Obtains all appropriate forms as required.
• Answers incoming calls and messages related to scheduling; address callers’ needs and directs to appropriate department if needed. Obtains and communicates messages in an accurate and timely manner.
• Schedules new patients, patient referrals, and returning patients in computer system in accordance with physician and/or office guidelines.
• Receives incoming referrals, creates account, obtains, and enters insurance information. Requests initial records, works with provider on determining appropriate time for appointment, schedules consult, mails out new patient packet (varies by site).
• Initiates all prior authorization requests and completes documentation relating to referrals in patients’ electronic medical records (EMR).
• Communicates to patients all appointment details being scheduled and potential prep work needed, inquires about test specifics from necessary parties and gathers patient information as needed.
• Adheres to scheduling template containing physician meetings, satellite schedule, rounding, and call coverage.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.
• Responsible for timely and effective processing of EMR orders, including timely completion of chart messages.
• Works the bump list and no-show reports in a timely manner.
• Monitors order queues as assigned to meet metrics designated by practice.
• Cancels/reschedules appointments according to physician schedule changes; notifies appropriate personnel. Complies with no show process and policy.
• Works closely with Front Office Supervisor & Nursing Supervisor to achieve optimal scheduling within the infusion room.
• Responsible for meeting appropriate metrics and a checklist provided by supervisor.
• Arranges for patients to have financial counseling as needed.
• Covers for other front office functions as requested.
• Required to float as needed and/or assist other sites remotely.