Patient Service Specialist

The Chronicle Of Higher Education, Inc.; Boston (MA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition assistance

Paid time off

Job summary

The Chronicle Of Higher Education, Inc. is seeking a Patient Service Specialist to manage patient reception and administrative duties at Northeastern University. This role involves handling inquiries, scheduling appointments, and maintaining medical records, particularly for under-represented student populations.

The ideal candidate will demonstrate strong customer service skills and proficiency with relevant software. The position offers a comprehensive benefits package, including medical and tuition assistance.

Qualifications

• Professional, diplomatic, reliable, personable customer service skills.
• Proficiency in using Windows‑based personal computer workstations.
• Ability to manage fast-paced inquiries effectively.

Responsibilities

• Handle patient reception, registration, and scheduling.
• Perform data entry and maintain accurate medical records.
• Communicate effectively with patients and clinical providers.

Skills

Customer service skills

Windows-based applications

Handling inquiries

Information accuracy

Working with diverse populations

Education

High school diploma or GED

2 years of office experience

Tools

EClinicalWorks (ECW)

Five9

Job description

Patient Service Specialist

About the Opportunity: Reporting to the Patient Care and Operations Manager, the Patient Service Specialist performs an array of administrative duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include reception, registration, and scheduling of patients; answering a high volume of phone calls; working with clinical providers regarding patient requests, concerns, and services in person and/or by means of an electronic messaging system; data entry; and other health center‑related correspondence.

This is a 40‑hour‑a‑week position that includes one late night a week.

Minimum Qualifications

• Professional, diplomatic, reliable, personable, and consistent customer service skills.
• Proficiency in using Windows‑based personal computer workstations, sufficient to demonstrate proficiency in several computer‑based applications after training. This includes EClinicalWorks (ECW), Five9, and other software.
• Ability to process phone and in‑person inquiries in a fast‑paced environment.
• Ability to provide clear, consistent, and accurate detailed information regarding University Health and Counseling Services.
• Must work exceptionally well with students identifying as BIPOC (Black, Indigenous, and People of Color), LGBTQ students, international students, and other under‑represented students and communities on campus.
• Knowledge and skills required for this position are often obtained with at least two years of related office experience, preferably in a university/college health center or an applicable customer service setting, and a high school diploma or GED.

Key Responsibilities & Accountabilities

• Reception, registration, and scheduling of patients both in‑person and over the telephone.
• Data entry: Review student immunization records, verify compliance, and enter information into the electronic medical record. Review and respond to correspondence. Interview patients to complete documents, case histories, and forms such as intake and insurance forms. Compile and record medical charts, reports, and correspondence using a computer and various software programs. Transmit correspondence and medical records by mail, email, or fax.
• Communicate with clinical providers regarding patient requests, concerns, and services in person and/or by means of an electronic messaging system.
• Correspondence: Manage and respond to questions/requests received via email, process requests for release of medical records, etc.

Position Type

Student Services

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit‑eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement — as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type

106H

Expected Hiring Range

$23.37 - $32.14

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly‑situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Patient-Service-Specialist_R140535