Patient Service Representative Clinic

Ascension; Mount Juliet (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage

Retirement plan (403b)

Paid time off

Tuition reimbursement

Employee assistance program

Parental leave

Pet insurance

Job summary

Ascension is seeking a Front Desk Administrative Associate in Mount Juliet, TN. You will greet visitors, verify records, schedule appointments, and guide them through check-in/out with accuracy and empathy.

Responsibilities include insurance verification, precertifications, and assisting patients with co-pays and billing questions while keeping the office organized and welcoming. A full-time days schedule, competitive benefits, and growth opportunities within Ascension are offered.

Qualifications

• 1+ year medical office experience preferred.
• Licensure/certification may be substituted for education/experience.

Responsibilities

• Provide a warm, professional welcome for every visitor and guide them through check-in/out processes.
• Proactively manage schedules, confirm appointments, and handle medical record requests.
• Assist patients by verifying insurance authorizations and precertifications, and help with co-pays and billing questions.
• Submit daily charges, reconcile deposits, and provide essential clerical support to keep the office organized.

Skills

Medical office experience

Education

High school diploma equivalency or 1 year experience

Job description

Job Responsibilities

• Provide a warm, professional welcome for every visitor, guiding them through the check-in/out process and ensuring their records are accurate and up-to-date.
• Proactively manage schedules, confirm appointments, and handle medical record requests to keep our clinical team and patients perfectly in sync.
• Assist patients by verifying insurance authorizations and precertifications ahead of time, then help them navigate co-payments and billing questions with transparency and empathy.
• Maintain the heartbeat of the office by submitting daily service charges, reconciling deposits, and providing the essential clerical support that keeps our environment organized and welcoming.

Your future role at a glance

• Location: Mt Juliet, TN
• Facility: Saint Thomas Medical Partners
• Specialty: Urgent Care
• Schedule: Full-time | Days

How you’ll make an impact in this role

• Provide a warm, professional welcome for every visitor, guiding them through the check-in/out process and ensuring their records are accurate and up-to-date.
• Proactively manage schedules, confirm appointments, and handle medical record requests to keep our clinical team and patients perfectly in sync.
• Assist patients by verifying insurance authorizations and precertifications ahead of time, then help them navigate co-payments and billing questions with transparency and empathy.
• Maintain the heartbeat of the office by submitting daily service charges, reconciling deposits, and providing the essential clerical support that keeps our environment organized and welcoming.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• 1+ years medical office experience

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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