Patient Service Representative

Phpmcs; United States; Hybrid; USD 34,000 - 52,000; Full time

Job summary

Alpine is seeking a highly organized Patient Services Representative to join our centralized call center. You will handle patient and provider inquiries, schedule appointments, and coordinate with medical staff while ensuring HIPAA compliance and accurate data entry.

The role offers hybrid/remote work in the McAllen, TX area with initial on-site training. Bilingual English/Spanish skills are a plus, and prior Athena EMR experience is preferred.

Qualifications

• Two years+ of experience in a high-volume call center.
• Bilingual English/Spanish preferred.
• Experience with medical terminology and scheduling software.
• Knowledge of privacy and data protection regulations.

Responsibilities

• Handle incoming calls from patients, providers, and partners professionally and efficiently.
• Schedule appointments and manage the calendar with medical staff preferences.
• Input and update patient demographics, medical history, and insurance in the EHR system.
• Facilitate communication between patients and medical staff for follow-ups and urgent messages.
• Resolve scheduling conflicts and address patient concerns with empathy.
• Participate in ongoing training on medical office procedures and compliance.

Skills

Call center experience

Bilingual English/Spanish

Proficient scheduling systems

Confidentiality/compliance

Education

High school diploma or equivalent

Medical receptionist training/certification (plus)

Tools

Athena EMR

Job description

We’re committed to bringing passion and customer focus to the business. Job Description: We seek a highly organized and compassionate Patient Services Representative (Call Center Representative) to join our centralized call center team. As a Patient Services Representative, you will be pivotal in providing exceptional customer service and administrative support to patients, healthcare professionals, and external stakeholders. Your primary responsibility will be efficiently managing incoming calls, scheduling appointments, and facilitating communication between patients and medical staff.

Location—The candidate can work in a Hybrid/Remote capacity in McAllen, TX area. The position will require individuals to be onsite for the first 30 days for training in the McAllen, TX, area. If located outside of the McAllen, TX area, we will consider remote TX based candidates.

Key Responsibilities:

• Call Management: Handle incoming calls from patients, healthcare providers, and external partners courteously and professionally. Listen actively, gather accurate information, and respond appropriately to inquiries, appointment requests, and general questions. Route calls to appropriate departments or medical staff as needed.
• Appointment Scheduling: Effectively schedule patient appointments, consultations, and follow-up visits based on availability and medical staff preferences. Coordinate and manage the appointment calendar to ensure efficient utilization of medical resources. Provide patients with essential appointment information, such as location, time, and pre-visit instructions.
• Patient Information Management: Input and update patient demographic information, medical history, and insurance details accurately in the electronic health records (EHR) system. Maintain confidentiality and adhere to privacy regulations while handling sensitive patient information.
• Communication Facilitation: Liaise between patients and medical professionals to convey messages, requests, and follow-up information. Communicate effectively with various healthcare departments to relay urgent messages and coordinate patient care.
• Problem Solving: Address patient concerns, complaints, and inquiries patient-centered and empathetically. Collaborate with relevant departments to resolve scheduling conflicts and logistical issues.
• Training and Compliance: Stay updated on medical office protocols, scheduling procedures, and relevant industry regulations. Participate in ongoing training sessions to enhance customer service skills and knowledge of medical practices.

Qualifications:

• At least two years of experience working in a high-volume call center environment.
• Preferred Athena EMR experience
• Preferred Excellent verbal and written communication skills in English and Spanish preferred.
• High level of professionalism working with others in stressful environments across virtual locations.
• Proficient in using computer systems and scheduling software.
• Strong organizational skills and the ability to multitask effectively.
• Empathy and patience when dealing with patients and their families.
• Knowledge of medical terminology and procedures is preferred.
• Adherence to patient confidentiality and data protection regulations.
• High school diploma or equivalent; additional medical receptionist training or certification is a plus.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Alpine is growing, and we welcome new talent to our highly collaborative and diverse team. We are passionate about building a leading national organization that enables physicians to focus on the joy of practicing medicine, and supports the ongoing transition to value-based care for senior populations. Alpine brings this same level of passion to employee engagement, career development and progression. If this aligns with your career goals, then look no further. Grow with us!