Patient Service Rep - Primary Care, Watonga

Mercy; Watonga (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Mercy Clinic Primary Care - Watonga is seeking a Patient Service Representative to be the friendly first point of contact for patients and visitors. You will manage front desk operations, schedule appointments, and ensure a seamless check-in/out process while upholding confidentiality and privacy.

The PSR will support EPIC workflows, maintain accurate records, and contribute to a positive patient experience in a fast-paced clinic environment.

Qualifications

• Strong verbal and written communication skills are essential for interacting with patients and staff.
• Excellent customer service skills are required to create a positive patient experience.
• Proficiency in basic computer tasks, data entry, and word processing is important.

Responsibilities

• Greet patients, verify identities, and manage front desk workflows.
• Handle check-in/check-out and schedule appointments using Epic or related systems.
• Maintain chart accuracy, process mail, scans, and office communications.

Skills

Verbal & written communication

Customer service

Data entry & word processing

Confidentiality & privacy

Attention to detail

Adaptability under pressure

Education

High school diploma or equivalent

Job description

Find your calling at Mercy!

Position Details:

Patient Service Representative (Non-Exempt)

Full-time, 40 hours per week

Mercy Clinic Primary Care - Watonga

The Patient Service Representative (PSR) is the first point of contact for patients and visitors. The PSR ensures that the patient experience is positive and seamless by managing front desk operations and workflows.

• Greets patients and verifies their identity in a prompt, courteous and professional manner.

• Performs general clerical duties: answers phones, Epic chart creation, processes mail as appropriate. Performs scanning, manages RightFax, makes copies.

• Performs all necessary check-in, check-out, and appointment scheduling activities.

• Demonstrates appropriate knowledge and general maintenance of clinic’s equipment. This may include but not be limited to computer, scanner, credit card machine, copier/fax machine, calculator, and postage or fax machine.

• Reviews departmental communications in a timely manner, participates in meetings and suggests improvements in work.

• Supports and implements new changes in EPIC or workflows.

• Provides for a safe and clean environment in reception area and waiting room following Infection Control Guidelines.

• Adheres to Mercy safety regulations. Follows policy for completion of incident reports.

• Follows confidentiality policy/procedure.

• Maintains EHR and chart accuracy.

Minimum Qualifications:

• Education: High school diploma or equivalent.

• Experience: None Required. One year of applicable medical office experience preferred.

• Skills, Knowledge and Abilities:
  Strong verbal and written communication skills are essential for interacting with patients, healthcare professionals, and other staff members. The ability to communicate effectively and professionally is crucial in this role.
  Proficiency in basic computer skills, including data entry and word processing.
  Excellent customer service skills are essential for interacting with patients and visitors in a courteous and professional manner. PSRs should be empathetic, patient-focused, and able to handle inquiries and concerns with tact and diplomacy.
  Accuracy and attention to detail are critical in this role, particularly when entering patient information, scheduling appointments, and processing documentation.
  Ability to maintain confidentiality and follow privacy policy/procedure. Demonstrating discretion and maintaining patient privacy is paramount in this role.
  Adaptable and able to work effectively under pressure, handling unexpected situations with professionalism and composure.

Physical Requirements:

• Position requires the ability to push, pull, and/or lift 50 lbs. occasionally.
• Position requires standing and walking during each shift.
• Position requires the ability to grip, reach, bend, kneel, twist, and squat to perform duties.

Why Mercy?

From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period.

Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.