Patient Service Rep – Multi-specialty

Baystate Health; Greenfield (MA); Hybrid; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Tuition assistance

CEUs and professional development

Career growth opportunities

Generous PTO

Job summary

Baystate Health in Northampton, MA is seeking a Patient Service Representative to join our multi-specialty team. You will greet patients, verify demographics, assist with registrations, and support billing and scheduling in a fast-paced office environment.

This role emphasizes exceptional customer service, HIPAA compliance, and close collaboration with clinicians to ensure a smooth patient experience.

Qualifications

• High School Diploma or GED required.
• 6–18 months experience preferred (PSR I or II) or 3 years preferred (PSR III).

Responsibilities

• Greet patients and verify demographics.
• Check for referrals/pre-authorizations and insurance verification.
• Request and document co-payments or outstanding balances.
• Schedule new and follow-up appointments.
• Checkout and arrange referrals and future visits.
• Route calls and manage administrative inbox messages in HIPAA-compliant manner.

Skills

Customer service

Communication

Education

High School Diploma/GED

Job description

At Baystate Health we respect the privacy of our candidates and recruits. Please note that we will not contact candidates directly to ask for personal information over the phone, such as date of birth, social security number, or any other private financial information. Learn More

Department:Multi-specialty

Location:325 King St, Northampton, Massachusetts

Job Type:Full Time

Shift: 8a-4:30p

Make an Impact with Baystate Health

Baystate Health is seeking a Patient Service Representative (PSR)to join our Multi-specialty teamin Northampton, Massachusetts. Our practice offices are part of a multi-specialty medical group with nearly 1,000 physicians and advanced practitioners serving patients across more than 60 locations in Western Massachusetts.

The Patient Service Representative role offers the opportunity to work in collaboration with the multi-disciplinary care team to perform essential administrative tasks necessary to support patient care. Key responsibilities include patient reception, registration, demographic and insurance verification. This role requires strong customer service skills to interface with patients, families and the multi-disciplinary team.

Managing the Patient Experience: Greet patients, gather/verify demographics, check for necessary referrals/pre-authorizations.

Insurance Verification: Request proof of insurance, verify coverage using automated systems.

Payments: Request, accept, and document co-payments or outstanding account balances.

Appointments & Schedules: Schedule new/follow-up appointments following practice guidelines

Check-out: Review patient information at checkout, schedule future visits, provide referrals.

Communication: Answer/route calls, manage/resolve administrative inbox messages, print orders, letters, or short-form medical records in compliance with HIPAA, prepare documents for scanning and route incoming mail and faxes.

Qualifications & Skills:

High School Diploma/GED required

6-18 months experience preferred (PSR I or II) or 3 years preferred (PSR III)

This position is part of a career ladder, and the appropriate level will be determined by the organization.

Job Type:Full-Time,40 hoursper week

Shift:M-Fri, 8a-4:30p

Benefits That Support You

At Baystate Health, you get the best of both worlds: the resources, stability, and career opportunities of a large integrated healthcare system with the supportive culture of a community-focused organization.

Depending on eligibility, benefits may include:

Competitive Pay & Benefits:Medical, dental, and vision coverage, including local Health New England plans.

Tuition & Training:Tuitionassistance, CEUs, and professional development opportunities.

Career Growth:Clinical advancement, leadership development, and internal career opportunities.

Regional Opportunities:Career options across Baystate Health hospitals, practices, and services throughout western Massachusetts

Retirement:Retirement savings and employer match.

Paid Time Off:Generous PTO for eligible employees.

About Baystate Health

Baystate Health is an integrated healthcare system serving patients and communities throughout western Massachusetts. Our network includesBaystate Medical Center, Baystate Children's Hospital, Baystate Noble Hospital, Baystate Franklin Medical Center, Baystate Wing Hospital, Baystate Medical Practices, and Baystate Home Health & Hospice.

Whether you provide direct patient care, clinical services, or operational support, your work at Baystate Health helps improve the health of the communities we serve.

Start Your Career at Baystate Health

You Belong at Baystate.

Education:

GED or HiSET (Required)

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum – Midpoint – Maximum

$17.98 – $22.99 – $29.82

Equal Employment Opportunity Employer